3. Employee Recognition BACKGROUND: The employee recognition program acknowledges employees for full-time continuous service at the following
intervals: 5 years, 10 years, 15 years, 20 years, 25 years and 30 years of service. We would like to recognize the following employees for full-time continuous service with Union County Local Government.
SERVICE AWARD RECIPIENTS Employee Name Division Union County Service LOGAN STARNES SHERIFF'S OFFICE 5 years CHASTITY RICHARDSON SOCIAL SERVICES 5
years Employee Name Division Union County Service KEVIN NUSSBAUM PARKS RECREATION 10 years Employee Name Division Union County Service BENJAMIN BAKER SHERIFF'S OFFICE 20 years JOHN YOUNG SHERIFF'S OFFICE 20 years
5. Contracted Law Enforcement-Village of Marvin BACKGROUND: Union County Sheriff's Office has provided contracted law enforcement services to the
Village of Marvin since 2009. This addendum to the current agreement provides the Village of Marvin Administrator or designee to coordinate with the Sheriff's Office Special Operations Bureau Lieutenant to arrange for the use of contract deputies according to community priorities and gives final authority over deployment or other duties of any Union County Deputy Sheriff to remain with the Special Operations Bureau Lieutenant, other designated supervisors, and the Sheriff of Union County. FINANCIAL IMPACT: None ACTION REQUESTED: Authorize the County Manager to approve an Amendment to the Agreement to provide law enforcement services to the Village of Marvin, pending Legal review.
6. Fairfield Plantation Sewer Rehab Project Work Assignment 2018-08 BACKGROUND: The Wastewater Rehabilitation and Replacement Program, identified as
part of the Comprehensive Water and Wastewater Master Plan adopted by the Board of County Commissioners and authorized as part of the FY20/FY21 Capital Improvement budget, includes an annual allocation to assess, prioritize, and rehabilitate/replace sanitary sewer collection system infrastructure. The Frazier Engineering SSES Report dated May 22, 2020, identifies necessary rehabilitation and repairs for a portion of the Fairfield Plantation subdivision system. Identified repairs include cleaning, inspection, point repairs, replacement, and patching of existing pipe, rehabilitation of manholes, and repairing defects in service connections. Fairfield Plantation is located off Stevens Mill Road within the Town of Stallings. In accordance with the wastewater strategy presented to the Board of County Commissioners in November 2019, the objective of this work is to reduce inflow and
infiltration and increase efficiency in the wastewater collections system. The scope of work for the sanitary sewer collection system repairs as
shown in the Project Work Assignment has been reviewed by UCPW engineering staff and is appropriate for the project. Scope of work to be provided on a unit price basis in the amount of 161,577.16. FINANCIAL IMPACT: Funding is available within the adopted Wastewater Rehabilitation and Replacement Program for the Fairfield Plantation Rehab project to support the scope of work as shown in the attached Project Work Assignment in the amount of 161,577.16. ACTION REQUESTED: Accept the scope of work for the sanitary sewer collection system repairs for the Fairfield Plantation subdivision as shown in Project Work Assignment with AM-Liner East, Inc. in the amount of 161,577.16; authorize the County Manager to approve the agreement, pending legal review; and Adopt Resolution Providing Notice of the Fairfield Plantation Rehab Project Construction.
7. SCADA Master Plan Network Architecture Bid Award BACKGROUND: The approved Capital Improvement Program includes funding for the assessment, design,
and replacement of System Control and Data Acquisition (SCADA) infrastructure. Master planning for SCADA system replacement, radio communications analysis (telemetry), human machine interface (HMI) software acquisition activities, and design of required improvements for the SCADA system computer network (network architecture) have been completed as part of the overall SCADA project effort.
Union County initially advertised the Network Architecture project in December 2019 and received no bids at the bid opening in January 2020. The
project was re-advertised in February 2020 and one bid was received on the bid opening on May 01, 2020. The bid received was from Carolina Contracting Investments Inc. in the amount of 1,289,230, and the engineer s estimate for the project was 2,300,000. The bid was thoroughly reviewed for accuracy and compliance with the bid documents and found to be responsive. The difference between the bid and engineer s estimate was found to be attributable to discounting on materials, efficiency in labor for systems setup and integration, lower general conditions costs, and conservatism in the engineer s estimate. Based on the engineer s review and Procurement Division approval of the bid, staff recommends award of the project to the lowest responsive and responsible bidder, Carolina Contracting Investments Inc., in the amount of 1,289,230.
To support the construction of the network architecture project, construction administration services are required to ensure the project is
constructed, tested, and integrated with existing systems in accordance with the project plans and specifications. The scope of services for construction administration identified in Task Order 2012-013 has been reviewed by UCPW Engineering staff and is appropriate for the project. Services are to be provided on a lump sum basis in the amount of 165,892 and on a not to exceed basis in the amount of 82,431 for a total contract amount of 248,323. FINANCIAL IMPACT: Funding is available within the adopted Capital Improvement Program to support the network architecture improvements construction contract in the amount of 1,230,289 and construction administration services described in task order 2012-013 in the amount of 248,323. ACTION REQUESTED: Accept the low bidder, authorize award of the construction contract to Carolina Contracting Investments, Inc. in the amount of 1,230,289, authorize the County
8. Amendment to Governmentjobs.com, Inc. d/b/a NEOGOV Contract BACKGROUND: GovernmentJobs.com d/b/a (NEOGOV) is a contracted software service used by
Human Resources and the Sheriff's Office for Human Resource Information Systems platforms. The original agreement was approved in 2005 and has been amended by both divisions over time to add, modify, and renew other services under the agreement.
Human Resources now seeks to amend the contract terms by adding the LEARN software module to facilitate and track training for county employees. The
cost of the LEARN module is 28,000. The total value of the contract exceeds 50,000 for all modules, and, therefore, falls outside of the Manager's contracting authority for approval. FINANCIAL IMPACT: No additional funding required. Current FY20 funding allocations are adequate. ACTION REQUESTED: Authorize the County Manager to approve an amendment to the NEOGOV contract, pending legal review.
9. Amendment to Economic Development Interlocal Agreement between Union County and the City of Monroe BACKGROUND: In 2013, Union County and Monroe
established Monroe-Union County Economic Development as a joint countywide economic development program through interlocal agreement. A new interlocal agreement to continue this program was entered into in 2015 (the Agreement ). The Agreement had an initial three-year term, with two one- year renewal terms. After the initial term of the Agreement, it renewed for two additional one-year terms on July 1, 2018, and July 1, 2019. The Agreement is set to expire on July 1, 2020.
This agreement also has a technical correction with regard to return of spontaneous circulation (ROSC). It currently reads 72 and will be replaced
with 40 . FINANCIAL IMPACT: This extension will be funded through the EMS rate as part of the county's total tax rate. ACTION REQUESTED: Authorize the County Manager to approve the contract extension to the EMS contract.
11. Up-fit Workstations in the Human Services Building BACKGROUND: The Union County Human Services Agency is requesting the purchase and installation
of new workstation extender panel stackers, desktop and floor divider panels, and freestanding floor screens to support social distancing and minimize the potential spread of germs in staff work areas within the Human Services Center. The following items will be purchased using State and Cooperative contracts: EXTENDER PANEL STACKERS:
o (145) 96 W frameless glass stackers o (153) 72 W frameless glass stackers o (6) 48 W frameless glass Stackers
DIVIDER PANELS: o (9)-- Total Desk Mounted divider panels and floor panels
FLOOR SCREENS: o (16) 2 wide x 4 High Freestanding floor screens with base
FINANCIAL IMPACT: This purchase will be 100 Federal funded, using the CARES Act stimulus grant, with no County match. ACTION REQUESTED: Authorize the
County Manager to approve 172,058.96 for the purchase and installation of new workstation extender panel stackers, desktop and floor divider panels, and freestanding floor screens from Office Environments, utilizing NC State Statues G.S. 143-129 (e) (3) Group Purchasing Program and G.S. 143-129 (e) (9) State Contract.
accounts owing taxes included in this report received a second notice of taxes due. The notice also served as the notification of the intent to
advertise unpaid taxes remaining at the end of February or at such time as the list is generated. Upon the approval of the initial report, any taxes remaining unpaid as of June 3, 2020, will be advertised during the month of June in the paper of general circulation in Union County. A copy of the report is available for review in the Office of the Clerk to the Board of Commissioners located in the Union County Government Center, 500 North Main Street, Room 914, Monroe, NC. FINANCIAL IMPACT: Estimated cost will be around 2,000.00. Fees are added to each delinquent parcel to recover the cost as the bills are paid. ACTION REQUESTED: Approve the request to advertise delinquent taxes as required by statute.
14. Fireworks Display Longview Country Club BACKGROUND: Carolina Events Services, Inc. has submitted an application for a fireworks display to be
conducted at Longview Country Club located at 8801 Longview Club Drive, Waxhaw, NC on Saturday, July 4, 2020. As prescribed in the North Carolina State Fire Code, 2018 Edition, Section 5608 and North Carolina General Statues 14-410, the Board of County Commissioners must be asked to grant permission to conduct the fireworks display. Carolina Events Services, Inc. has submitted with its application all of the required documentation which includes a site map of the show area that indicates audience areas, safety fall out area, a description of the show including the size of shells being used, a certificate of liability insurance of at least 1,000,000 and a copy of the certified operator s license. The Union County Fire Marshal's Office has reviewed the documentation and has determined that pending a site inspection on July 4, 2020, and pending approval by the Union County Board of Commissioners as required under NCGS 14-410 that Carolinas Event Services, Inc. will be eligible for permitting for the public fireworks display. FINANCIAL IMPACT: N/A ACTION REQUESTED: Grant permission for the Union County Fire Marshal s Office to issue the required operational permit for Fire Works Display as defined by the NC Fire Code. The display will occur on July 4, 2020, at Longview Country Club located at 8801 Longview Club Drive, Waxhaw, NC.
15. Fireworks Display Permit Approval at Red Barn Events BACKGROUND: Hale Artificier, Inc. has submitted an application for a fireworks display to be
conducted at Red Barn Events located at 6012 Jeanne Drive, Waxhaw, NC on Friday, June 26, 2020. As prescribed in the North Carolina State Fire Code, 2018 Edition, Section 5608 and North Carolina General Statues 14-410, the Board of County Commissioners must be asked to grant permission to conduct the fireworks display. Hale Artificier, Inc. has submitted with its application all of the required documentation which includes a site map of the show area that indicates audience areas, safety fall out area, a description of the show including the size of shells being used, a certificate of liability insurance of at least 1,000,000 and a copy of the certified operator s license. The Union County Fire Marshal's Office has reviewed the documentation and has determined that pending a site inspection on June 26, 2020, and pending approval by the Union County Board of Commissioners as required under NCGS 14-410 that Hale Artificier, Inc. will be eligible
for permitting for the public fireworks display. FINANCIAL IMPACT: Permitting and review fees of 300.00 have been paid for by the applicant. ACTION
REQUESTED: Grant permission for the Union County Fire Marshal s Office to issue the required operational permit for Fire Works Display as defined by the NC Fire Code. The display will occur on June 26, 2020, at Red Barn Events located at 6012 Jeanne Drive, Waxhaw, NC.
16. Records Retention and Disposition Schedule Amendment to Creat Retention Periods for Administrative Value Records BACKGROUND: In 2015 and 2016,
the Sheriff and Board of County Commissioners adopted a Records Retention and Disposition Schedule (the Schedule ) to direct the length of time various records (known as record series ) created in the operation of the Sheriff's Office must be retained by the Sheriff, and thus when such records may be destroyed. In 2019, the State revised the General Records Retention Schedules for county governments and removed several types of records from the Sheriff's Office specific retention schedule. The County's general Retention Schedule was amended in 2019 following this change by the State. However, the Sheriff's Office Retention Schedule has not been updated.
Additionally, the law permits the Sheriff to destroy certain categories of record series when their reference value ends. At each place where the law
permits this destruction to occur in the Schedule, there is an instruction to destroy when administrative value ends, and a blank space for the Sheriff to insert the time period after which the record may be destroyed. If the record does not have a designated retention period, then the NC Department of Cultural Resources (the State department having control over the retention and destruction of public records within North Carolina) has not given consent for the record to be destroyed.
17. Weddington Urban Forestry Agreeement BACKGROUND: Union County provides Urban Forestry services to several municipalities within Union County. The
Town of Weddington has requested to have access to these services for FY 2021 which include: Tree Checks, Needs Assessments, Professional Consultation, Public Education, Ordinance Development and Review, Technical Plan Review and other services as outlined in the attached Interlocal Agreement. Municipalities currently receiving Urban Forestry services include: Marvin, Mineral Springs, Monroe, Stallings, Unionville, Waxhaw, Wesley Chapel, and Wingate.
The Group Home serves a community need far greater than the need it meets for the Division of Social Services. This is a discretionary service for
DSS. A partnership with the North Carolina Department of Juvenile Justice with this lease allows county funding to be better aligned to DSS specific programs that keep children, disabled, and elderly people safe; programs that provide a safety net for when the economy is impacted as it has been recently; and programs related to the social and emotional well-being of students in UCPS. The space will be utilized to provide direct care residential programing and supervision for up to 12 adjudicated juveniles, with one of the 12 beds dedicated for use solely by Union County Division of Social Services for emergency placement. FINANCIAL IMPACT: During the term of the lease, the Lessee shall pay to the Lessor as rental for said premises the sum of 1.00 for the term of this lease. ACTION REQUESTED: Authorize the County Manager to approve and execute related contracts and/or agreements, pending legal review, between Union County and State of North Carolina Department of Public Safety for three years until June 30, 2023.
The request is made in accordance with North Carolina General Statute 115C-441(c1) (c), which states that Contracts for capital outlay expenditures
are approved by a resolution adopted by the Board of County Commissioners . The resolution when adopted shall bind the board of county commissioners to appropriate sufficient funds in ensuing fiscal years to meet the amounts to be paid under the contract in those years. FINANCIAL IMPACT: It is important to note that approval of this lease shall bind the Board of County Commissioners to appropriate sufficient funds annually to fund this lease. This does not suggest that it must be done above or beyond the consideration for funding sufficient to maintain a system of free public schools as defined by State Law and the State Board of Education policy in order to provide an opportunity for a sound, basic education.
20. UCPS Capital Project Ordinance Amendment BACKGROUND: UCPS Board of Education approved a request to ask the Board of Commissioners for the
transfer of 2016 Bond Funds from Monroe High School to the Transportation Facility project in the amount of 200,000. This request is to replenish allowances in the Transportation project that have been used for a sizable change order on site due to rock.
21. Stack Road VFD Change to Relief Board BACKGROUND: Position 3 was previously held by Mark Fowler. Mr. Fowler resigned from the position in
January. Position 4 was previously held by Ralph Funderburk. Mr. Funderburk has passed away. The Board of Directors of the Stack Road VFD has appointed Sandy Norris to Position 3. Sandy Norris will also serve as the Treasurer of the firefighter's relief fund board for Stack Road VFD. The Board of Directors of the Stack Road VFD has appointed Steve Morgan to Position 4 of the firefighter's relief fund board. The addresses and contact information for each is listed below.
Steve Morgan 2007 Medlin Road Monroe, NC 28112 Telephone 704-283-6616 FINANCIAL IMPACT: N/A ACTION REQUESTED: The NC State Firefighter's Association
requires that two positions on each fire department's relief fund board be approved by the Board of County Commissioners. Stack Road Volunteer Fire Department seeks the approval of the Union County Board of County Commissioners to make changes to the two county board appointed positions on its firefighter's relief fund board.
The Proposed FY 2021 Budget also includes the required local match of 100,638 for total funding of 1,025,498. FINANCIAL IMPACT: The HCCBG funding for
the upcoming fiscal year will require a local match of 100,638 which is included in the FY 2021 Proposed Budget. ACTION REQUESTED: Approve the Home and Community Block Grant (HCCBG) Funding Plan for FY 2021 and authorize the County Manager to approve the contract with Centralina Council of Governments, pending legal review.
23. Meals on Wheels NC Grant for Human Service Agency s Community Support and Outreach Senior Nutrition Program BACKGROUND: The Human Service Agency
s Community Support and Outreach Senior Nutrition Program is available for County residents over the age of 60. The Nutrition Program was established in 1972 to provide nutritious meals, social interaction and referrals to other safety-net services to at-risk seniors in Union County.
As of January 2020 the Senior Nutrition Program had a waiting list of over 200 seniors who could not be served due to lack of funding. Prior to the
pandemic we began utilizing new Community Development Block Grant (CDBG) funding to serve a portion of these seniors. Since the COVID-19 pandemic began in March we have been allotted Families First and CARES Act subsidy funding to support delivery of frozen meals to approximately 130 seniors who were still on the waiting list. Frozen meal delivery for these seniors began on April 27th, 2020 and as of May 22 we have served over 2,200 meals.
NC Meals on Wheels started a COVID-19 response fund at the SECU Foundation and is utilizing this money to provide emergency funding relief for
COVID-19 response efforts. Due to the nature of the current state of emergency, there was a very short time- frame between announcement of this grant and application deadline; therefore, the application was submitted prior to receiving BOCC approval. The CSO Senior Nutrition Program applied for and was awarded the maximum amount of 10,000 to use in both the FY20 and FY21 fiscal years. This NC Meals on Wheels funding will be used in conjunction with the other aforementioned funding sources to provide 1,754 additional meals, extending the length of time we are able to provide nutritious meals to clients who otherwise would be on the waiting list.
Application BACKGROUND: Coronavirus Aid, Relief, and Economic Security Act (CARES Act) transit specific funding will be provided at a 100-percent
federal share, with no local match required. Rural Formula (Section 5311) CARES funding will be available to support administrative and operational funding needs normally eligible under the Section 5311 program to prevent, prepare for, and respond to COVID-19. Funding will cover net operating expenses remaining after Transportation subtracts operating revenues from eligible operating expenses. Administrative and operating expenses incurred on or after January 20, 2020, for all rural recipients are eligible, including operating expenses to maintain transit services as well as paying for administrative leave for transit personnel due to reduced operations during an emergency.
Union County has been allotted funds from both 5311 Rural and 5307 Urbanized Area CARES funding sources. The Section 5311 application covers a
two-year period, with the period of performance from January 20, 2020 to June 20, 2022. FINANCIAL IMPACT: A total of 226,550 in Section 5311 CARES grant funding is 100 percent federal funding, with no local match required. ACTION REQUESTED: A) Ratify the County Manager's action to submit the Human Service Agency Transportation Division s FY20 5311 Administrative (Non-Urbanized Area Formula Program) CARES Act Grant Application;
25. FY20 5307 Urbanized Area CARES Act Grant Application BACKGROUND: Coronavirus Aid, Relief, and Economic Security Act (CARES Act) transit specific
funding will be provided at a 100-percent federal share, with no local match required. This Urbanized Area (Section 5307) CARES funding will be available to support capital, operating, and other expenses normally eligible under Section 5307 programs. All expenses listed as eligible for Section 5307/5311 Emergency Response (ER) flexibilities are also available to prevent, prepare for, and respond to COVID-19. Operating expenses incurred on or after January 20, 2020 for all urban recipients are eligible. Examples of ER flexible spending include:
Union County has been allotted funds from both Urbanized Area (Section 5307) and Rural Formula (Section 5311) CARES funding sources. The 5307
operational and capital applications are attached along with the Split Letter provided by the Charlotte Regional Transportation Planning Organization (CRTPO), which allocates available 5307 funds to transit operators, including Union County, in the Charlotte, NC-SC Urbanized Area. The 5307 CARES funds application covers a 2-year period, with the period of performance from January 20, 2020 to June 20, 2022. FINANCIAL IMPACT: A total of 891,150 in 5307 CARES grant funding with 100 percent of federal funding, with no local match required. ACTION REQUESTED: A) Ratify the submission of the Human Service Agency Transportation Division s FY20 5307 Urbanized Area CARES Act Grant Applications for both operating and capital expenses;
26. Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding BACKGROUND: The Coronavirus Aid, Relief, and Economic Security (CARES) Act was
signed into law on March 27, 2020. This law directed 150 billion to states and territories via the Coronavirus Relief Fund (CRF) to be used for expenses related to addressing the COVID-19 pandemic. NC received a total of 4.066 billion, with approximately 481M provided directly to local governments with populations greater than 500,000. Session Law 2020-4 placed 300 million in a local government CRF reserve fund and appropriated 150 million of those funds to be distributed to counties across NC who were not eligible for direct funding.
On May 22, 2020, Union County received 4,152,585 from the NC Office of State Budget and Management. Guidance continues to be released regarding
eligible expenses, but the initial direction suggests that eligible spending must be directly related to necessary expenditures incurred due to the COVID-19 public health emergency. This funding will provide a revenue source for expenses incurred between March 1, 2020 and December 30, 2020 to prepare, prevent, and/or respond to the COVID-19 pandemic.
27. Solid Waste Recommended Rate Changes - (This item was deferred at the June 1, 2020, Regular Meeting.) BACKGROUND: The Solid Waste Enterprise fund
is a dynamic business with ever changing operational issues that require flexible business practices to adjust to market changes. With the variety of materials and vehicles used to make deposits at the Austin Chaney convenience site, it has become clear that current fees charged do not reflect a fair assessment for the variety of vehicles being used to deliver material. The new rate structure would simplify the rates while clearly defining the vehicle types based on their
respective capacities. The new structure also includes a new fee for disposal of electronics (CRT's and TV's) to help offset the net 150,000 per year
loss for disposing of such products.
In addition, it is recommended to change the permit rate charged to commercial haulers to an annual flat rate rather than the current per vehicle
charge which becomes a disproportional financial burden to the larger haulers. This is also a business model that will continue to keep the County's Solid Waste program competitive with surrounding solid waste disposal options.
FINANCIAL IMPACT: The new rate structure is anticipated to result in a positive revenue position yet to be determined. Initiation of fees for
televisions and CRT's is estimated to generate nearly 100,000 in additional revenue to offset costs for disposal. Changes to the credit hauler permit fee are estimated to result in a nearly 10,000 loss in revenue. ACTION REQUESTED: Approve revisions to the Solid Waste rate schedule for Austin Chaney Residential Waste and Recycling Center and Waste Hauler permit fees.
28. Water, Sewer Solid Waste Write Offs BACKGROUND: Beginning in FY13-14, the Tax Collector's office assumed responsibility for collecting delinquent
utility accounts. N.C.G.S 25-2-725(1) and 1-52(1) place a statute of limitations on how far back delinquent water, sewer, and solid waste account balances can be collected. Water accounts can be collected up to 4 years past their final bill date while sewer and solid waste accounts can only be collected up to 3 years past their final bill date. Staff respectfully requests the Board's approval to write off all water, sewer, and solid waste account balances exceeding these statues of limitations as detailed in the attachment.
30. Approve the Resolution of the Union County Water and Sewer District Board of Governors BACKGROUND: The Union County Board of Commissioners
created the Union County Water and Sewer District (the District ). The County entered into an Amended Interim Interlocal Operating Agreement for Union County Water and Sewer Services ( the Interlocal Agreement ) with the District for ongoing operation of the County's water and sewer system.
Pursuant to Section 5 of the Interlocal Agreement, the District shall establish and revise schedules of rents, rates, fees, charges, and penalties
for the use of or the services furnished or to be furnished in respect to the County s water and sewer system. This schedule is subject at all times to the approval of Union County pursuant to the Interlocal Agreement.
In response to the states of emergency related to COVID-19, as well as the Governor s Executive Order 124 concerning the operation of utilities
related to disconnections, late fees, and payments, the District s Board of Governors adopted a resolution on May 4, 2020, taking certain actions regarding utility service disconnections, late fees, and payment plans related to Executive Order 124 ( EO 124 ). These actions were subsequently approved by the Board of Commissioners on that date.
On May 30, 2020, the Governor issued Executive Order 142 ( EO 142 ), which among other things, extends the prohibition on a utility from terminating
the service of a residential customer for nonpayment and billing or collecting late fees in EO 124 through July 29, 2020. EO 142 also continues, with minor revisions, the payment plan requirements of EO 124.
The District s resolution concerns an extension of the suspension of service disconnections due to nonpayment of ordinary monthly (periodic) charges
and billing and collection of late fee payment under the Union County Water and Sewer District Rate and Fee Schedule for all classes of customers, except for irrigation accounts, through July 31, 2020 (two days beyond the requirements of Executive Order 142) as well as through any date beyond July 31, 2020, through which certain provisions of the Governor s Executive Orders 124 and/or 142 may be extended. Corresponding with the requirements of the Governor s Executive Orders 124 and 142, the resolution also extends the suspension of any policies and rules preventing reconnection of services during the same time period.
The District s resolution also authorizes the District s Executive Director, or designee, to provide certain payment plans as required by Executive
Orders 124 and 142. In addition, the resolution allows arrearages incurred prior to March 17, 2020, (the date the District s suspension of service disconnections due to nonpayment and billing and collection of late fees began) to be included in such payment plans.
31. Resolution to Revise the Regular Meeting Schedule of the Board of Commissioners for July 2020 BACKGROUND: Background: The Resolution included in
the agenda packages revises the Board's regular meeting schedule for July 2020 by deleting the regular meetings of Monday, July 6, 2020, at 6:00 p.m. and Monday, July 20, 2020, at 3:00 p.m. and adding a new regular meeting to occur on Monday, July 13, 2020, at 6:00 p.m. FINANCIAL IMPACT: Financial Impact: N/A ACTION REQUESTED: Adopt Resolution to Revise the Regular Meeting Schedule of the Board of Commissioners for July 2020 to delete the regular meetings of Monday, July 6, 2020 at 6:00 p.m. and Monday, July 20, 2020, at 3:00 p.m. and to add a new regular meeting to occur on Monday, July 13, 2020, at 6:00 p.m.
32. Adoption of a Resolution Authorizing Condemnation to Acquire Certain Property or Interest in Property for a Temporary Construction Easement and
Permanent Utility Easement BACKGROUND: The Yadkin Regional Water Supply Project ( YRWSP ) is a water utility project involving the construction of a raw water intake and pump station on Lake Tillery in Norwood, a raw water pipeline running from the raw water intake to a water treatment plant in Union County, and a finished water pipeline running from the water treatment plant and connecting to the County s existing water distribution system.
As part of the YRWSP, the County must acquire easements for construction and use of the water pipelines, and related infrastructure in Union County.
The Board has adopted the Union County Property Acquisition Policy and Procedures (the Policy ) for property acquisition applicable to the YRWSP. The Policy involves property appraisals and multiple attempts at discussions with the property owner. The Policy is designed to ensure that property owners are informed about the project and given a fair price for property interests acquired. At the end of the Policy s process, if the County and property owner have been unable to agree on property acquisition, the County may use condemnation to acquire the necessary property interest.
Pursuant to Chapter 40A of the North Carolina General Statutes, the General Assembly has delegated eminent domain authority to county governments for
certain purposes. The County tries to use this authority sparingly, reserving it for use only when unable to obtain property interests after following all of the steps in the Policy. In this case, as the County is obtaining easements for the YRWSP, it has been unable to obtain easements across properties owned by: (i) Bentwood Farms, LLC; (ii) Shawn Levy; (iii) Bobby Sherrill Little; (iv) Darwin J. Caudle; and (v) Loretta Simpson Fincher, Melvyn Cornelius Simpson, Melissa Tucker Jarrod Simpson. In order to ensure timely completion of easement acquisition for the YRWSP, it is requested that the Board adopt the attached resolution for the condemnation of certain utility easements across these properties.
33. Budget Amendment - OPEB BACKGROUND: Budget amendment 30 will appropriate fund balance into the Other Post Employment Benefits Fund (OPEB) Trust
and will transfer the savings into the Medical Benefits fund. This action makes it possible to take an OPEB funding holiday in FY 2021. FINANCIAL IMPACT: This action will reverse FY 2020 contributions in the amount of 2,874,731 made into the OPEB trust, and will place it into the Medical Benefits fund. This represents FY 2020 actual retiree medical benefits expenses between the time period of July 1, 2019 and May 27, 2020. ACTION REQUESTED:
As part of a continued effort to ensure that the funding allocated for behavioral health services in Union County is directed to areas of priority,
in 2019 Union County created a direct contract relationship with Daymark Recovery Services. In an effort to maintain continuity of services, it is in the best interest of the county to renew Daymark Recovery Services as the existing provider for FY21. FINANCIAL IMPACT: 714,850.00 ACTION REQUESTED: Information Only
This is a request to amend the Zoning Map of Union County by rezoning three parcels of land (06-159-003, 06-159-003C, and 06-159-003E) from R-40
(Residential, 40,000 square foot minimum lot size) to R-4 CZ (Residential, 4,000 square foot minimum lot size) and B-2 CZ (Community Business). The applicant requests the rezoning in order to develop a single family, age restricted neighborhood with a maximum of 46 duplex and triplex units and contains approximately 2.2 acres of commercial. The project s access will come from one access point off Providence Road. The project will meet setbacks of 20 feet in the front, 25 feet in the rear, and 10 feet on the sides. The overall density of the residential portion of the project is 5.17 units per acre. Since this is a conditional rezoning request, the district is bound by all conceptual plans and conditions approved as part of the process.
(i) Adopt the consistency statement approving the rezoning petition CZ-2019-014 to rezone the property appearing on the Tax Map as parcels
06-159-003, 06-159-003C, and 06-159-003E in the Waxhaw Township (the Property ) from R-40 to R-4 CZ and B- 2 CZ as consistent with the current Union County Comprehensive Plan; and (ii) approve the rezoning petition CZ-2019-014 to rezone the Property from R-40 to R-4 CZ and B-2 CZ and approve the conditions as accepted by the applicant.
(i) Adopt the consistency statement rejecting the rezoning petition CZ-2019-014 to rezone the property appearing on the Tax Map as parcels
06-159-003, 06-159-003C, and 06-159-003E in the Waxhaw Township (the Property ) from R-40 to R-4 CZ and B- 2 CZ as inconsistent with the current Union County Comprehensive Plan; and (ii) deny the rezoning petition CZ-2019-014 to rezone the Properties from R-40 to R-4 CZ and B- 2 CZ.
Parks and Recreation Advisory Committee The terms of David Spafford and Mike Como expired in February 2020. Both Mr. Spafford and Mr. Como have
applied for reappointment. No other applications have been received. FINANCIAL IMPACT: N/A ACTION REQUESTED: Consider appointments from applications received to fill vacant positions on Boards and Committees.
39. Adoption of FY 2021 Operating and Capital Budget BACKGROUND: The Proposed FY 2021 Operating and Capital Budget provides a balanced, fiscally
sustainable financial plan for Union County. The FY 2021 operating and capital budget process has included numerous public discussions and collaboration concerning the budget, budget process, and capital budget.
SERVICE AWARD RECIPIENTS Employee Name Division Union County Service LOGAN STARNES SHERIFF'S OFFICE 5 years CHASTITY RICHARDSON SOCIAL SERVICES 5
years Employee Name Division Union County Service KEVIN NUSSBAUM PARKS RECREATION 10 years Employee Name Division Union County Service BENJAMIN BAKER SHERIFF'S OFFICE 20 years JOHN YOUNG SHERIFF'S OFFICE 20 years