NC - Sampson: COUNTY BOARD OF COMMISSIONERS

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COUNTY BOARD OF COMMISSIONERS

BOARD OF COMMISSIONERS MEETING AGENDA

This meeting is to be held during the unprecedented event of the COVID-19 pandemic. Because the State and the County remain under a State of Emergency, the meeting will be conducted
Tagged Interests: coronavirus, boards and commissions, events, and emergency

via Zoom and broadcast via Facebook Live. A copy of the published Notice of Regular Meeting is attached.

No additional detail provided

Tagged Interests: social media law

6:00 pm Convene Regular Meeting (County Auditorium) Notice Attached Invocation and Pledge of Allegiance Approve Agenda as Published

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Item 1 COVID Pandemic Updates 2 - 4

a.
COVID Update (Health Department) b. Challenges of Disaster Sheltering in a Pandemic (Emergency Services)

Item 2 Planning and Zoning Items 5 12

Tagged Interests: planning, health, zoning, services, and emergency

a.
R20-000002: Request to Rezone 254.6 Acres at I-40 and Preacher Henry Road from HCO-Highway Corridor Overlay to RA-Residential Agriculture

No additional detail provided

Tagged Interests: highway, road, streets, agriculture, zoning, and corridor

13
- 24

No additional detail provided

b.
R20-000003: Request to Rezone 17.85 Acres Between I-40 and William R. King Road from HCO-Highway Corridor Overlay to C-Commercial (3.0 acres) and RA-Residential Agriculture (14.85 acres)

No additional detail provided

Tagged Interests: highway, road, streets, agriculture, zoning, commercial, and corridor

25
- 34

No additional detail provided

c.
R20-000004: Request to Rezone 79.81 Acres Between I-40 and William R. King Road from HCO-Highway Corridor Overlay to C-Commercial (4.5 acres) and RA-Residential Agriculture (75.31 acres)

No additional detail provided

Tagged Interests: highway, road, streets, agriculture, zoning, commercial, and corridor

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- 46

Item 3 Public Hearings

Tagged Interests: hearing

a.
Public Hearing Regarding Community Development Needs, Intent to Apply for CDBG-NR Funding

No additional detail provided

Tagged Interests: funding, development, Development, hearing, cdbg, and community development

47
- 53

No additional detail provided

b.
Public Hearing Regarding Naming of Private Road 54 - 56 Item 4 Action Items

a. Tax Settlement and Charge to Tax Collector 57 - 64 b. Designation of Voting Delegate NCACC Annual Conference 65 - 67 c. Appointments Convention Visitors Bureau

Tagged Interests: road, boards and commissions, streets, appointments, voting, taxes, Taxes, conventions, hearing, and settlement

Workforce Development Board

Tagged Interests: boards and commissions, development, Development, workforce development, and workforce

68
- 69

Item 5 Consent Agenda 70

a.
Approve the minutes of the June 1, 2020; June 11, 2020; and June 18, 2020 meetings

71
- 82

No additional detail provided

b.
Approve and authorize the execution of the FY 2020-2021 Home and Community Care Block Grant (HCCBG) Funding Plan

No additional detail provided

Tagged Interests: funding and grant

83
- 85

No additional detail provided

c.
Approve the revised 2020 lease documents for the Agri Exposition Center

No additional detail provided

Tagged Interests: leasing

86
- 107

No additional detail provided

d.
Approve the lease between the County and Eastpointe LME for 6,000 square feet of space at 120 County Complex Road

No additional detail provided

Tagged Interests: road, leasing, and streets

108 - 111

No additional detail provided

e.
Authorize the execution of the FFCRA (Families First Coronavirus Response Act) Funding Agreement between Sampson County (Department of Aging) and Mid Carolina Council of Governments

Tagged Interests: coronavirus, funding, and council

f.
Authorize the execution of the 2020 Urgent Repair Program Post- Approval Documents

Tagged Interests: program

126 - 140

g. Adopt a resolution authorizing City of Clinton to issue pyrotechnic permits for pyrotechnics that will be exhibited, used, or discharged within the corporate limits of the City

Tagged Interests: fireworks

141 - 142

No additional detail provided

h.
Approve the Animal Shelter s request to adjust the adoption/neuter fees for male cats and dogs to reflect current contract fees

143
Tagged Interests: impact fee, pets, contract, and animal control

i.
Approve the delinquent property tax exemption request for Prestage Ag Energy of NC, LLC

Tagged Interests: taxes, Taxes, property, energy, and property tax

144 - 155

No additional detail provided

j.
Authorize the waiver of late list penalties for business personal property listings for Circle N Farms

Tagged Interests: business, agriculture, and property

156 - 161

No additional detail provided

k.
Approve the tax refunds and releases as submitted 162 - 178 l. Approve budget amendments as submitted 179 - 183

Tagged Interests: budget, taxes, and Taxes

Item 6 County Manager s Report

Item 7 Public Comment Period As publicly advertised, written comments will be accepted until 5 pm on the date of the meeting via mail or email. Comments received by the deadline will be read aloud by the Clerk and included in the official minutes of the meeting (unless they violate the Board s Rules of Procedure and Conduct or Public Comment Policy). Recess to Reconvene (recommended date: July 9, 2020 6 pm )

Tagged Interests: boards and commissions, advertising, procedure, administrator, manager, and policy

NOTICE OF REGULAR MEETING Meeting Date/Time: July 6, 2020 at 6:00 p.m.

The Sampson County Board of Commissioners will hold its July regular meeting on Monday, July 6, 2020 at 6:00 p.m. In the event the State of North Carolina is still under a COVID-19 State of Emergency at that time, the meeting will be held virtually by video conference, and the Board of Commissioners Auditorium will not be open to the public. In the event the State of North Carolina is no longer under a COVID-19 State of Emergency at that time, the meeting and any recessed and reconvened meetings will be held in the County Auditorium, located at 435 Rowan Road, Building A, Clinton, NC 28328. July 6th Remote Meeting Information If the meeting is held virtually, the meeting will be broadcast live via Facebook Live beginning at 6:00 p.m. Members of the public who wish to listen to the meeting but do not have internet access may do so by dialing the following telephone number and entering the following meeting ID number and password: Telephone number: (646) 558-8656 Meeting ID number: 835 9081 5676 Password: 472083
Tagged Interests: road, coronavirus, Homebuilder, boards and commissions, streets, events, emergency, social media law, and Internet Access

Members of the public who wish to address the Board of Commissioners regarding the July 6th meeting s scheduled public hearings or during the general public comment period may do so by submitting written comments by one of the following means:

First class mail addressed as follows: Clerk to the Board 406 County Complex Rd., Bldg. C Clinton, NC 28328 Email addressed as follows: susanh@sampsonnc.com
Tagged Interests: boards and commissions and hearing

Please note that written comments must include the commenter s name and address. Comments intended for the meeting s general public comment period must be received by 5:00 p.m. on Monday, July 6, 2020. Comments intended for the meeting s public hearings must be received by 5:00 p.m. on Wednesday, July 8, 2020 in order to be considered.

Written comments submitted by members of the public will be read aloud by the Clerk and provided as part of the meeting minutes at the July regular meeting or a subsequent meeting, depending on the time of receipt. However, written comments that violate the Board of Commissioners Rules of Procedure and Conduct or Public Comment Policies and Procedures will not be read aloud by the Clerk. Date Posted: June 22, 2020
Tagged Interests: boards and commissions, procedure, and hearing

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SAMPSON COUNTY BOARD OF COMMISSIONERS

ITEM ABSTRACT
Tagged Interests: boards and commissions

ITEM NO. 1 (a-b)

Information Only Public Comment

Meeting Date: July 6, 2020 x Report/Presentation Closed Session Action Item Planning/Zoning Consent Agenda Water District Issue

Tagged Interests: planning, utility, Utility, zoning, and water

SUBJECT: COVID Pandemic Updates

DEPARTMENT: Health and Emergency Services

PUBLIC HEARING: No CONTACT PERSON(S): Wanda Robinson, Health Director Ronald Bass, EM Director

Tagged Interests: health, services, emergency, and hearing

PURPOSE: To hear an update on the COVID pandemic numbers for Sampson and to discuss the challenges of disaster sheltering in the pandemic

ATTACHMENTS: EM Memo BACKGROUND: Health Director Wanda Robinson will provide a report on the most current numbers for COVID cases in Sampson County and insights into activities to continue to stem the rising case numbers.
Tagged Interests: health and STEM

As of July 1, we have entered hurricane season. The COVID pandemic will present unique challenges to our disaster preparations and response, particularly in our sheltering operations. EM Director Ronald Bass will discuss.

RECOMMENDED ACTION OR MOTION: No action needed.

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CHALLENGES OF DISASTER SHELTERING DURING PANDEMIC

SHELTERING IS AN OPERATIONAL CHALLENGE IN NORMAL DISASTER RESPONSE CIRCUMSTANCES: Sampson County typically utilizes eleven schools for emergency sheltering 5 of them categorized as primary shelters and 6 of them categorized as secondary shelters. The County also operates one special needs shelter and one pet shelter. During Hurricane Florence, the County housed approximate 3,300 evacuates, opening all
Tagged Interests: pets, emergency, and education

eleven shelters. Sampson County Department of Social Services is the primary lend agency for shelter

operations but managing shelter operations can take approximately 75 of our disaster workforce. It could easily utilize more personnel, but other staff are engaged in other necessary response activities: EOC, CRDP, Law Enforcement, Detention Center, EMS/Paramedics, for instance. Given the seasonal workers present during hurricane season, we see an influx in our shelters of seasonal workers, many non English speaking; the language barrier can present challenges. Sampson County can experience an influx of evacuees from the coastal communities. HURRICANE SEASON 2020 WILL PRESENT THESE CHALLENGES AND THE ADDITIONAL CHALLENGES OF THE COVID PANDEMIC. NOAA has predicted 13 19 named storms, 3 6 major storms for the 2020 hurricane season. Sampson County has been designated as a hot spot for COVID cases. As of June 24, we ranked 75th in the nation among counties with the highest growth rate of COVID 19 in a two week period. We ranked 3rd in NC for the most rapid growth of COVID 19 cases day by day. Given the prevalence of the virus, we must consider options for the best use of our shelter facilities, establishing procedures for pre registration testing, methodologies for social distancing, isolation of potential cases, safe congregate feeding, sanitation protocols and designating appropriate staffing for both health and mental health issues. RECOMMENDATIONS SPECIFIC TO USE OF FACILITY SPACE CDC guidance recommends a standard of 6 feet of distance between individuals in any
Tagged Interests: health, facility, social services, personnel, solid waste, procedure, services, EMS, human resources, mental health, detention, workforce, and growth

shelter. American Red Cross recommends 110 square feet per person with a cot or 60 square feet

per person without a cot. [As we currently do, the distribution of cots should be restricted to those in most need, such as the elderly as cots can present sanitation concern.]

Tagged Interests: solid waste

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Families would be allowed to cluster closer together. Conversations must be had with State officials seeking re direction of coastal evacuees

beyond Sampson County to large shelters and/or providing additional personnel to accommodate staffing needs associated with coastal evacuees. REQUIREMENTS SPECIFIC TO VIRUS PROTECTION County personnel will complete a health screening on everyone entering a shelter. If sheltering persists for multiple days, daily screenings may need to be incorporated. Anyone with symptoms must be isolated, within the shelter facility or diverted to a separate facility. Anyone that has tested positive must be isolated. Considerations must be made for any family members similarly exposed and for health staff to be dedicated solely to isolation areas. Personal Protection Equipment (PPE) shall be provided. The County currently has this equipment in stock. The County will work in partnership with school officials to arrange for appropriate, safe, congregate feeding.
Tagged Interests: health, equipment, facility, personnel, education, and human resources

ASSUMPTIONS The above referenced recommendations/requirements will likely place an operational

hardship on the County due to limited available space for sheltering. The scarcity of both human and material resources will be a challenge prior to, during and

potentially after a hurricane. o Many ongoing COVID related health activities are already demanding countless staff hours, and these are personnel that would be in high demand in a shelter during a pandemic situation. Alternatives for health worker presence in shelters must be considered, and additional state assistance may be necessary. o Any COVID related illnesses/quarantines within our County staff could diminish available workforce. o Workers exposed during sheltering operations could diminish our post disaster workforce.
Tagged Interests: shelter in place, health, personnel, and workforce

Public messaging regarding sheltering during a pandemic will be critical: what to bring (masks, handwipes, bedding, etc.); screening expectations, encouraging alternatives to public sheltering where appropriate/possible.

Multi lingual messaging will be critical. Outreach to large agricultural operations with seasonal workers will be needed to manage the influx of shelterees. Additional translators will be needed.
Tagged Interests: shelter in place and agriculture

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SAMPSON COUNTY BOARD OF COMMISSIONERS

ITEM ABSTRACT ITEM NO.

Tagged Interests: boards and commissions

2
(a-c)

Information Only x Public Comment Meeting Date: July 6, 2020 Report/Presentation Closed Session Action Item x Planning/Zoning Consent Agenda Water District Issue SUBJECT: Planning Issues
Tagged Interests: planning, utility, Utility, zoning, and water

DEPARTMENT: Inspections and Planning Department

PUBLIC HEARING: Yes

Tagged Interests: planning and hearing

CONTACT PERSON: Anita Lane, Planning Director

No additional detail provided

Tagged Interests: planning

PURPOSE: To conduct public hearings related to planning and zoning items as

recommended by Planning Board
Tagged Interests: planning, boards and commissions, zoning, and hearing

ATTACHMENTS: Planning Staff Memorandum and Minutes; Maps

BACKGROUND:

Tagged Interests: planning

a.
R20-000002: Request to Rezone 254.6 Acres Between I-40 and Preacher Henry Road The Chairman should open the public hearing and call upon Ms. Lane to present the findings of fact regarding the request by ITAC 443, LLC to rezone approximately 254.6 acres from HCO-Highway Corridor to RA-Residential Agriculture. The Planning Board recommends the approval of the rezoning request, finding the request is consistent with the goals and objectives of the Sampson County Land Use Plan and other long-range planning documents due to the fact this property is located in an area that is already zoned RA- Residential Agriculture. The Chairman should call upon the Clerk to read any comments which have been submitted prior to the hearing, then close the hearing.

No additional detail provided

Tagged Interests: highway, road, planning, boards and commissions, streets, agriculture, zoning, property, hearing, and corridor

b.
R20-000003: Request to Rezone 17.85 Acres Between I-40 and William R. King Road The Chairman should open the public hearing and call upon Ms. Lane to present the findings of fact regarding the request by R. Gerald Warren to rezone approximately 17.85 acres from HCO-Highway Corridor. The request is to rezone 3 acres as C-Commercial and the remaining 14.85 acres as RA- Residential Agriculture . The Planning Board recommends the approval of the rezoning request, finding the request is consistent with the goals and objectives of the Sampson County Land Use Plan and other long-range planning documents due to the fact the request for Commercial is adjacent to I-40 and the remaining is currently being farmed. The Chairman should call upon the Clerk to read any comments which have been submitted prior to the hearing, then close the hearing.

No additional detail provided

Tagged Interests: highway, road, planning, boards and commissions, streets, agriculture, zoning, hearing, commercial, and corridor

c.
R20-000004: Request to Rezone 79.81 Acres Between I-40 and William R. King Road The Chairman should open the public hearing and call upon Ms. Lane to present the findings of fact regarding the request by R. Gerald Warren to rezone approximately 79.81 acres from HCO-Highway Corridor. The request is to rezone 4.5 acres as C-Commercial and the remaining 75.31 acres as RA-

No additional detail provided

Tagged Interests: highway, road, streets, zoning, hearing, commercial, and corridor

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Residential Agriculture . The Planning Board recommends the approval of the rezoning request, finding the request is consistent with the goals and objectives of the Sampson County Land Use Plan and other long-range planning documents due to the fact the request for Commercial is adjacent to I-40 and the remaining is currently being farmed. The Chairman should call upon the Clerk to read any comments which have been submitted prior to the hearing, then close the hearing.

RECOMMENDED ACTION OR MOTION: Because the hearings are conducted during a remote/virtual meeting, action must be deferred for a minimum of 24 hours to allow for additional comment. Staff recommends the Board consider a secondary meeting for July 9th at 6 pm, at which time action can be taken. The public will be provided information regarding the subsequent meeting and opportunities for submission of any additional comments prior to that meeting.
Tagged Interests: planning, boards and commissions, agriculture, zoning, hearing, and commercial

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Sampson County Inspections Planning Department 405 County Complex Rd. Suite 110

Clinton, North Carolina 28328
Tagged Interests: planning

To: Ed Causey, County Manager From: Anita H. Lane, Senior Planner Subject: June 15, 2020 Sampson County Planning Board Meeting Sampson County Board of Commissioners Meeting July 6, 2020-Agenda Items Date: June 18, 2020

The following request were addressed and unanimously recommended for approval by the Sampson County Planning Board at their June 15, 2020 meeting.
Tagged Interests: planning, boards and commissions, administrator, and manager

R20-000002-A rezoning request by ITAC 443, LLC to rezone approximately 254.6 acres between I-40 and Preacher Henry Road from HCO-Highway Corridor Overlay to RA- Residential Agriculture. (See Attached Map)

Staff has prepared the following findings of fact for consideration.
Tagged Interests: highway, road, streets, agriculture, zoning, and corridor

1.
Victoria Templeton has signed the rezoning application as Vice President of ITAC 443, LLC.

No additional detail provided

Tagged Interests: zoning

2.
The rezoning request will consist of 5 adjoining parcels that total approximately 254.6 acres. Attached is a recent survey map recorded in map book 104 page 53 in the Sampson County Register of Deeds showing the intent to recombine all five parcels.

Tagged Interests: zoning and property

3.
The property is currently located in the HCO-Highway Corridor Overlay District. 4. The property is located between I-40 and Preacher Henry Road, Faison, N.C. 5. The property immediately to the North, South, East and West are currently in the RA-

Tagged Interests: highway, road, streets, property, and corridor

Residential Agriculture District and HCO-Highway Corridor Overlay District, with the exception of one parcel located to the South that is zoned C-Commercial.

6. All adjacent property owners within 100 have been notified by mail and the property has been posted. Zoning Consistency Statement:
Tagged Interests: highway, agriculture, zoning, property, commercial, and corridor

Whereas, in accordance with the provisions of North Carolina General Statue 153A-341, the Sampson County Planning Board does hereby find and determine that the recommendations of the ordinance amendment R20-000002 is consistent with the goals and objectives of the Sampson County Land Use Plan and other long range planning documents due to the fact this property is located in an area that is already zoned RA-Residential Agriculture.

No additional detail provided

Tagged Interests: planning, ordinance, boards and commissions, agriculture, zoning, and property

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R20-000003-A rezoning request by Warren Farming Company to rezone approximately 17.85 acres located between I-40 and William R King Road, Newton Grove, N.C. (See Attached Map)

Staff has prepared the following findings of fact for consideration.

Tagged Interests: road, streets, agriculture, and zoning

1.
R. Gerald Warren has signed the rezoning application as President of Warren Farming Company.

No additional detail provided

Tagged Interests: agriculture and zoning

2.
The rezoning request will consist of approximately 17.85 acres. 3. The property is currently located in the HCO-Highway Corridor Overlay District. 4. The request is to rezone approximately 3.0 acres alongside I-40 to C-Commercial and the

Tagged Interests: highway, zoning, property, commercial, and corridor

remainder of approximately 14.85 acres to RA-Residential Agriculture. 5. The property immediately to the North, South, East and West are currently in the HCO-

Highway Corridor Overlay District and just outside of that is zoned RA-Residential Agriculture. 6. All adjacent property owners within 100 have been notified by mail and the property has been posted. Zoning Consistency Statement:
Tagged Interests: highway, agriculture, zoning, property, and corridor

Whereas, in accordance with the provisions of North Carolina General Statue 153A-341, the Sampson County Planning Board does hereby find and determine that the recommendations of the ordinance R20-000003 is consistent with the goals and objectives of the Sampson County Land Use Plan and other long range planning documents due to the fact the request for Commercial is adjacent to I-40 and the remaining is currently being farmed.

No additional detail provided

Tagged Interests: planning, ordinance, boards and commissions, agriculture, and commercial

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R20-000004- A rezoning request by Warren Farming Company to rezone approximately 79.81 acres located between I-40 and William R King Road, Newton Grove, N.C. (See Attached Map)

Staff has prepared the following findings of fact for consideration.
Tagged Interests: road, streets, agriculture, and zoning

1.
R. Gerald Warren has signed the rezoning application as President of Warren Farming Company.

No additional detail provided

Tagged Interests: agriculture and zoning

2.
The rezoning request will consist of approximately 79.81 acres. 3. The property is currently located in the HCO-Highway Corridor Overlay District. 4. The request is to rezone approximately 4.5 acres long I-40 to C-Commercial and the

Tagged Interests: highway, zoning, property, commercial, and corridor

remainder of approximately 75.31 acres to RA-Residential Agriculture. 5. The property immediately to the North, South, East and West are currently in the HCO-

Highway Corridor Overlay District and just outside of that is zoned RA-Residential Agriculture. 6. All adjacent property owners within 100 have been notified by mail and the property has been posted. Zoning Consistency Statement:
Tagged Interests: highway, agriculture, zoning, property, and corridor

Whereas, in accordance with the provisions of North Carolina General Statue 153A-341, the Sampson County Planning Board does hereby find and determine that the recommendations of the ordinance amendment R20-00004 is consistent with the goals and objectives of the Sampson County Land Use Plan and other long range planning documents due to the fact that the request for Commercial is adjacent to I-40 and the remainder is currently being farmed.

No additional detail provided

Tagged Interests: planning, ordinance, boards and commissions, agriculture, and commercial

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Sampson County Inspections Planning Department 405 County Complex Rd. STE 110

Clinton, North Carolina 28328 (910) 592-0146 (T) (910) 596-0773 (F)
Tagged Interests: planning

Minutes of the Sampson County Planning and Zoning Board

Meeting Date Members Present Members Absent County Attorney Joel Starling, Senior Planner Anita H. Lane and Planner Michelle Lance were also present. Marilyn Brooks gave the invocation. Minutes Approved Upon a motion by Houston Crumpler III and seconded by Marilyn Brooks, the minutes of the May 18, 2020 meeting were approved as presented to the board. Ayes: Unanimous New Business Rezoning Applications R20-000002- A rezoning request by ITAC 443, LLC to rezone approximately 254.6 acres situated between I-40 and Preacher Henry Road from HCO- Highway Corridor Overlay to RA- Residential Agricultural. (Exhibit s I) Senior Planner Anita Lane informed the Board that staff had reviewed the request and prepared the following findings of fact for consideration by the Planning Board:
Tagged Interests: highway, road, planning, business, legal, economic development, boards and commissions, agriculture, zoning, and corridor

1.
Victoria Templeton has signed the rezoning application as Vice President of ITAC 443, LLC. 2. The rezoning request consists of 5 adjoining parcels that total approximately 254.6 acres and

provided a recent survey map recorded in map book 104 page 53 in the Sampson County Register of Deeds showing the intent to recombine all five parcels.

Tagged Interests: zoning and property

3.
The property is located in the HCO-Highway Corridor Overlay District. 4. The property is located between I-40 and Preacher Henry Road, Faison, NC.

Tagged Interests: highway, road, streets, property, and corridor

10
Sampson County Inspections Planning Department 405 County Complex Rd. STE 110

Clinton, North Carolina 28328 (910) 592-0146 (T) (910) 596-0773 (F)
Tagged Interests: planning

5.
The property immediately to the North, South, East and West are currently in the RA-Residential Agricultural District and the HCO-Highway Corridor Overlay District., with the exception of one parcel located to the south that is zoned C-Commercial.

6. All adjacent property owners within 100 have been notified by mail and the property has been posted. After Board discussion, Houston Crumpler III moved to recommend approval of R20-000002 to the Sampson County Board of Commissioners based on the following zoning consistency statement:
Tagged Interests: highway, boards and commissions, agriculture, zoning, property, commercial, and corridor

Whereas, in accordance with the provisions of the North Carolina Statue 153A-341 the Sampson County Planning Board does hereby find and determine that the recommendations of the ordinance amendment R20- 000002 is consistent with the goals and objectives of the Sampson County Land Use Plan and the other long range planning documents due to the fact the property is located adjacent to Interstate I-40.

The motion was seconded by Nancy Blackman and unanimously recommended for approval by the Board. Ayes: Unanimous R20-000003- A rezoning request by Warren Farming Company to rezone approximately 17.85 acres located between I-40 and William R King Road, Newton Grove, NC from HCO-Highway Corridor Overlay to 3.0 acres of C-Commercial and 14.85 acres to RA-Residential Agricultural. (Exhibit s II) Senior Planner Anita Lane informed the Board that staff had reviewed the request and prepared the following findings of fact for consideration by the Planning Board:

Tagged Interests: highway, road, planning, ordinance, boards and commissions, streets, agriculture, zoning, transportation, property, commercial, and corridor

1.
R. Gerald Warren has signed the rezoning application as President of Warren Farming Company. 2. The rezoning request will consist of approximately 17.85 acres. 3. The property is currently located in the HCO-Highway Corridor Overlay District. 4. The request is to rezone approximately 3.0 acres along I-40 to C-Commercial and the remainder of

approximately 14.85 acres to RA-Residential Agricultural. 5. The property immediately to the North, South, East and West are currently in the HCO-Highway

Tagged Interests: highway, agriculture, zoning, property, commercial, and corridor

Corridor Overlay District and just outside of that is zoned RA-Residential Agricultural. 6. All adjacent property owners within 100 have been notified by mail and the property has been

posted. After Board discussion, Houston Crumpler III moved to recommend approval of R20-000003 to the Sampson County Board of Commissioners based on the following zoning consistency statement:
Tagged Interests: boards and commissions, agriculture, zoning, property, and corridor

Whereas, in accordance with the provisions of the North Carolina Statue 153A-341 the Sampson County Planning Board does hereby find and determine that the recommendations of the ordinance amendment R20- 000003 is consistent with the goals and objectives of the Sampson County Land Use Plan and the other long range planning documents due to the fact the request for Commercial is adjacent to Interstate I-40 and the rest in currently being farmed.

No additional detail provided

Tagged Interests: planning, ordinance, boards and commissions, agriculture, transportation, and commercial

11
Sampson County Inspections Planning Department 405 County Complex Rd. STE 110

Clinton, North Carolina 28328 (910) 592-0146 (T) (910) 596-0773 (F) The motion was seconded by Nancy Blackman and unanimously recommended for approval by the Board. Ayes: Unanimous R20-000004- A rezoning request by Warren Farming Company to rezone approximately 79.81 acres located between I-40 and William R King Road, Newton Grove, NC from HCO-Highway Corridor Overlay to 4.50 acres C-Commercial and 75.31 to RA-Residential Agricultural. (Exhibit sIII) Senior Planner Anita Lane informed the Board that staff had reviewed the request and prepared the following findings of fact for consideration by the Planning Board:

Tagged Interests: highway, road, planning, boards and commissions, streets, agriculture, zoning, commercial, and corridor

1.
R. Gerald Warren has signed the rezoning application as President of Warren Farming Company. 2. The rezoning request will consist of approximately 79.81 acres. 3. The property is currently located in the HCO-Highway Corridor Overlay District. 4. The request is to rezone approximately 4.50 acres along I-40 to C-Commercial and the remainder of

approximately 75.31 acres to RA-Residential Agricultural. 5. The property immediately to the North, South, East and West are currently in the HCO-Highway

Tagged Interests: highway, agriculture, zoning, property, commercial, and corridor

Corridor Overlay District and just outside of that is RA-Residential Agricultural. 6. All adjacent property owners within 100 have been notified by mail and the property has been

posted. After Board discussion, Houston Crumpler III moved to recommend approval of R20-000004 to the Sampson County Board of Commissioners based on the following zoning consistency statement:
Tagged Interests: boards and commissions, agriculture, zoning, property, and corridor

Whereas, in accordance with the provisions of the North Carolina Statue 153A-341 the Sampson County Planning Board does hereby find and determine that the recommendations of the ordinance amendment R20- 000004 is consistent with the goals and objectives of the Sampson County Land Use Plan and the other long range planning documents due to the fact the request for Commercial is adjacent to Interstate I-40 and the rest in currently being farmed.

The motion was seconded by Nancy Blackman and unanimously recommended for approval by the Board. There being no further business the meeting was adjourned by Chair Steve Parker at 6:25 p.m.

Tagged Interests: planning, ordinance, business, boards and commissions, agriculture, transportation, and commercial

___________________________ _______________________ Steve Parker, Chairman Anita H. Lane, Secretary

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SAMPSON COUNTY BOARD OF COMMISSIONERS

ITEM ABSTRACT
Tagged Interests: boards and commissions

ITEM NO. 3 (a)

Information Only x Public Comment

Meeting Date: July 6, 2020 Report/Presentation Closed Session Action Item Planning/Zoning Consent Agenda Water District Issue

SUBJECT: Public Hearing Regarding Community Development Needs, Intent to Apply for CDBG-NR Funding DEPARTMENT: Finance/Housing PUBLIC HEARING: Yes
Tagged Interests: planning, funding, finance, utility, development, Utility, zoning, water, Development, hearing, cdbg, community development, and housing

CONTACT PERSON(S): David Clack, Finance Officer

PURPOSE: To conduct the second of two public hearings required prior to applying for CDBG funding ATTACHMENTS: Public Hearing Notice Resolution and Citizen Participation Plan (cannot vote on until 7/9) BACKGROUND: We have duly advertised a second public hearing to receive public input on the County s community development needs and the potential for the County to apply for CDBG NR (Neighborhood Redevelopment) funding from the State. Sampson County anticipates submitting this CDBG application on July 27, 2020, and two public hearings are required prior to submission of an application. The Chairman should open the hearing and call upon Finance Officer David Clack who will provide information on the grant, including funding available, the requirements on benefit to low-and-moderate income persons, eligible activities, and plans to minimize displacement and provide displacement assistance as necessary. The Chairman should then ask the Clerk to the Board to read any comments received prior to the meeting, and then close the hearing. RECOMMENDED ACTION OR MOTION: Because the hearing is conducted during a remote/virtual meeting, action must be deferred for a minimum of 24 hours to allow for additional comment. Staff recommends the Board consider a secondary meeting for July 9th at 6 pm, at which time action can be taken. The public will be provided information regarding the subsequent meeting and opportunities for submission of any additional comments prior to that meeting. 47 PUBLIC HEARING NOTICE APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
Tagged Interests: funding, grant, finance, boards and commissions, development, advertising, Development, hearing, cdbg, neighborhood, and community development

SAMPSON COUNTY, NORTH CAROLINA

A public hearing will be held by the Sampson County Board of Commissioners on July 6, 2020 at 6:00 p.m. In the event the State of North Carolina is still under a COVID 19 State of Emergency at that time, the meeting will be held virtually by video conference, and the Board of Commissioners Auditorium will not be open to the public. In the event the State of North Carolina is no longer under a COVID 19 State of Emergency at that time, the meeting will be held in the County Auditorium, located at 435 Rowan Road, Building A, Clinton, NC 28328. The proposed project will include housing acquisition, clearance, reconstruction, rehabilitation and general administration. CDBG activities are proposed scattered throughout the County. The total estimated CDBG program cost is 750,000.00 which represents 100 of the total program costs.
Tagged Interests: road, Homebuilder, boards and commissions, streets, events, program, emergency, hearing, clearance, cdbg, and housing

Citizens will be given the opportunity to provide oral and written comment on Sampson County s use of CDBG funds. Formal written views and proposals concerning the Community Development Block Grant application process which are submitted to the Chairman will be responded to within ten (10) calendar days.

July 6th Remote Meeting Information If the meeting is held virtually, the meeting will be broadcast live via Facebook Live beginning at 6:00 p.m. on July 6, 2020. Members of the public who wish to listen to the meeting but do not have internet access may do so by dialing the following telephone number and entering the following meeting ID number and password: Telephone number: (646) 558 8656 Meeting ID number: 875 8707 6428 Password: 378181

Tagged Interests: funding, grant, development, Development, social media law, Internet Access, cdbg, and community development

Members of the public who wish to address the Board of Commissioners regarding the public hearing may do so by submitting written comments by one of the following means:

First class mail addressed as follows: Clerk to the Board 406 County Complex Rd., Bldg. C Clinton, NC 28328 Email addressed as follows: susanh@sampsonnc.com
Tagged Interests: boards and commissions and hearing

Please note that written comments must include the commenter s name and address and must be received by 5:00 p.m. on July 6, 2020 in order to be considered.

48 This information is available in Spanish or any other language upon request. Please contact the County Manager at 910 592 7181 or at 406 Complex Road, Suite 120, Clinton, NC 28328 for accommodations for this request. Esta informaci n est disponible en espa ol o cualquier otro lenguaje a petici n. Por favor, p ngase en contacto con County Manager en 910 592 7181 o en 406 Complex Road, Suite 120, Clinton, NC 28328 de alojamiento para esta solicitud. 49 RESOLUTION REGARDING SAMPSON COUNTY S APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR THE 2020 CDBG NR PROJECT
Tagged Interests: road, funding, grant, streets, development, Development, administrator, manager, cdbg, and community development

WHEREAS, the Sampson County Board of Commissioners has previously indicated its desire to assist in community development efforts for housing within the County; and WHEREAS, the Commissioners have held two public hearings concerning the proposed application for Community Development Block Grant funding to benefit LMI families with housing needs; and WHEREAS, the Commissioners wish the County to pursue a formal application for Community Development Block Grant funding to benefit LMI families with housing needs; and WHEREAS, the Commissioners certify it will meet all federal regulatory and statutory requirements of the State of North Carolina Community Development Block Grant Program. NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the County of Sampson that the County is authorized to submit a formal application to the North Carolina Department of Commerce for approval of a Community Development Block Grant to benefit LMI families with housing needs. Adopted this the ___ day of ______, 20___ in Clinton, North Carolina.

________________________________________ Clark H. Wooten, Chairman ATTEST: _____________________________________ Susan J. Holder, Clerk to the Board 50 CITIZEN PARTICIPATION PLAN This plan describes how Sampson County will involve citizens in the planning, implementation and assessment of the Community Development Block Grant (CDBG) program. The funds must be used for projects which benefit low and moderate income persons and aids in the elimination and prevention of slums and blight. The program is intended to assist governments in understanding neighborhood improvement programs. The regulations give ultimate responsibility for the design and implementation of the program to local elected officials and require that citizens be given an opportunity to serve in a key advisory role to these elected officials.

Tagged Interests: planning, funding, grant, regulation, boards and commissions, development, program, Development, hearing, blight, cdbg, neighborhood, community development, and housing

SCOPE OF CITIZEN PARTICIPATION Citizens will be involved in all stages of the CDBG program, including program implementation, assessment of performance and design of changes in the Citizen Participation Plan. There will be three (3) general mechanisms for their involvement:

1. To serve as an advisory committee to the project; 2. To attend or hold public hearings or community meetings; and 3. To provide individual citizen efforts in the form of comments, complaints or inquiries submitted directly to the Program Administrators or designated County official. PROGRAM IMPLEMENTATION Citizen participation in program implementation will occur primarily through consultation with the County. The County will be asked to review and comment on specific guidelines for approved projects. They will also meet to review any program amendments, budget revisions and program modifications. All such changes will be discussed with the County and their comments considered prior to taking action. If program amendments require approval from the North Carolina Department of Commerce, a public hearing shall be held specifically on the amendment. Citizens may also be involved in implementation of projects specifically requiring citizen participation, such as self help projects. Their roles will be defined as the project develops. Technical assistance will be available as needed. PROGRAM ASSESSMENT As a part of the orientation to the program offered at the public hearing, citizens will be invited to submit comments on all aspects of program performance through the program year. Comments should be submitted in writing to the County Manager. He or she will respond in writing within ten (10) days. If the response is unsatisfactory, the complainant should write directly to the Chairman. He or she shall respond within ten (10) days. If the citizen is still dissatisfied, he/she should write to the NC Department of Commerce, Rural Economic Development Division/State CDBG Program, 4346 Mail Service Center, Raleigh, NC 27699 4346, Attention: Citizen Participation Matter. Program staff will also be available during normal business hours to respond to any citizen inquiries or complaints at 919 814 4663 VIRTUAL HEARINGS During a declaration of a state of emergency by the Governor or General Assembly, and if a local unit of general government is concerned about significant public health risks that may result from holding an in person public hearings, the local unit of general government may undertake a virtual public hearing (alone, or in concert with an in person hearing) if: 51
Tagged Interests: health, rural, economic development, budget, development, risk, program, performance, emergency, Development, hearing, administrator, manager, and cdbg

It allows questions in real time, with answers coming directly from the elected representatives to all attendees. Therefore, members of the public must be entitled to participate and address the governing body during any telephonic or video conference meeting.

The governing body must post a written notice that gives the public a way to participate remotely, such as a toll free dial in number, and that includes an electronic copy of any agenda packet that officials will consider at the meeting. As with an in person hearing, the grantee must select a virtual hearing method or platform that provides accessibility for persons with disabilities and limited English proficiency (LEP) to the greatest extent possible. These accommodations must be free to these populations. A governing body must provide the public with access to a recording of any telephonic or videoconference meeting. The local unit of government must document its efforts and the reason for them. Additional specific communication requirements and requirements for conducting remote meetings can be found in Article 1A of Chapter 166A and Article 33C of Chapter 143 of the General Statutes. TECHNICAL ASSISTANCE Technical Assistance will be provided to citizen organizations and groups of low/moderate income persons or target area residents upon request to Sampson County. Such assistance will support citizen efforts to develop proposals, define policy and organize for the implementation of the program. It is expected that such assistance will be provided directly to the County in response to their request. Assistance could be provided in the form of local presentations, informational handouts, research of a specific issue, or other short term efforts.
Tagged Interests: grocery, program, communications, hearing, policy, and Communications

PUBLIC INFORMATION Sampson County will also undertake public information efforts to promote citizen participation. These efforts will include the following:

1.
Public Notice of all Public Hearings will be published in the non legal section of the local newspaper at least ten (10) days before the scheduled hearing. These notices will indicate the date, time, location and topics to be considered.

2. Orientation Information will be provided at the first public hearing. The Program Administrator(s) will make a presentation which covers: (a) the total amount of CDBG funds available and the competitive basis for award; (b) the range of eligible activities; (c) the planning process and the schedule of meetings and hearings; (d) the role of citizens in the program and (e) a summary of other program requirements, such as the environmental policies, fair housing provisions and contracting procedures.
Tagged Interests: planning, funding, legal, contract, procedure, program, environment, hearing, administrator, cdbg, and housing

3.
A Public File containing program documentation will be available for review at the County Administration Building during normal business hours. Included will be copies of the Application, Environmental Review Record, the Citizen Participation Plan and the Annual Performance Report. Other program documents are also available for citizen review on request at the County Administration Building consistent with applicable State and local laws regarding personal privacy and obligations of confidentiality.

No additional detail provided

Tagged Interests: Homebuilder, program, performance, environment, and privacy

4.
Public Hearings an interpreter will be provided for all non English speaking individuals and/or deaf individuals.

52
Tagged Interests: hearing

ADOPTED, this the _________day of ________________________, 20____.

_______________________________________ _____________________________________ Chairman Attest: Clerk to the Board Sampson County Sampson County 53
Tagged Interests: boards and commissions

SAMPSON COUNTY BOARD OF COMMISSIONERS

ITEM ABSTRACT
Tagged Interests: boards and commissions

ITEM NO. 3 (b)

Information Only x Public Comment

Meeting Date: July 6, 2020 Report/Presentation Closed Session Action Item Planning/Zoning Consent Agenda Water District Issue

Tagged Interests: planning, utility, Utility, zoning, and water

SUBJECT: Public Hearing Naming of Private Roads

Tagged Interests: road, streets, and hearing

DEPARTMENT: Emergency Management (Addressing)/Administration

PUBLIC HEARING: Yes CONTACT PERSON(S): Susan J. Holder, Assistant County Manager

Tagged Interests: emergency, hearing, administrator, and manager

PURPOSE: To receive public input on the naming of certain private roads

ATTACHMENTS: Memo BACKGROUND: We have duly advertised this public hearing to receive comments on the recommendations of the Road Naming Committee with regard to the names of certain private roads: PVT 1639 549 Camp Lane The Chairman should open the hearing, call upon the Clerk to review the road name recommendation and read any comments received prior to the hearing. The hearing should then be closed. RECOMMENDED ACTION OR MOTION: Because the hearing is conducted during a remote/virtual meeting, action must be deferred for a minimum of 24 hours to allow for additional comment. Staff recommends the Board consider a secondary meeting for July 9th at 6 pm, at which time action can be taken. The public will be provided information regarding the subsequent meeting and opportunities for submission of any additional comments prior to that meeting. 54 55 Public Notice
Tagged Interests: road, boards and commissions, streets, advertising, and hearing

Notice is hereby given that the Sampson County Board of Commissioners will hold a public hearing at their July regular meeting on Monday, July 6, 2020 at 6:00 p.m. regarding the naming of a private road:

PVT 1639 549 Recommended Name: Camp Lane In the event the State of North Carolina is still under a COVID-19 State of Emergency at the time, the meeting will be held virtually by video conference, and the Board of Commissioners Auditorium will not be open to the public. In the event the State of North Carolina is no longer under a COVID-19 State of Emergency at the time, the meeting will be held in the County Auditorium, located at 435 Rowan Road, Building A, Clinton, NC 28328. Remote Meeting Information If held virtually, the meeting will be broadcast live via Facebook Live beginning at 6:00 p.m. Members of the public who wish to listen to the meeting but do not have internet access may do so by dialing the following telephone number and entering the following meeting ID and password: Telephone number: (646) 558-8656 Meeting ID number: 835 9081 5676 Password: 472083

Tagged Interests: road, coronavirus, Homebuilder, boards and commissions, streets, events, emergency, hearing, social media law, and Internet Access

Members of the public who wish to address the Board of Commissioners during the scheduled public hearings may do so by submitting written comments by one of the following means:

First class mail addressed as follows: Clerk to the Board 406 County Complex Rd., Bldg. C Clinton, NC 28328 Email addressed as follows: susanh@sampsonnc.com
Tagged Interests: boards and commissions and hearing

Please note that written comments must include the commenter s name and address and must be received by 5:00 p.m. on Wednesday, July 8, 2020 in order to be considered.

Published: July 17, 2020

56

SAMPSON COUNTY BOARD OF COMMISSIONERS

ITEM ABSTRACT
Tagged Interests: boards and commissions

ITEM NO. 4 (a)

Information Only Public Comment

Meeting Date: July 6, 2020 Report/Presentation Closed Session x Action Item Planning/Zoning Consent Agenda Water District Issue

SUBJECT: Tax Settlement and Charge to Tax Collector DEPARTMENT: Tax PUBLIC HEARING: No CONTACT PERSON(S): Jim Johnson, Tax Administrator
Tagged Interests: planning, taxes, Taxes, utility, Utility, zoning, water, hearing, administrator, and settlement

PURPOSE: To hear annual settlement of taxes for FY 2019-2020 and charge Tax Collector with collection of FY 2020-2021 taxes

ATTACHMENTS: Tax Charge BACKGROUND: Annually, the Tax Administrator must provide a settlement of taxes for the previous fiscal year before being charged with the collection of the current year taxes. Tax Administrator Jim Johnson will review the tax settlement information. RECOMMENDED ACTION OR MOTION: Motion to accept settlement and charge Tax Collector with collection of taxes for FY 2020-2021 57 58 59 06/24/2020 07:18 SAMPSON COUNTY TAX OFFICE, NC P 1 9906jjoh ACCOUNTS RECEIVABLE REGISTER arncrgst TAX YEAR 2019 AR CATEGORY: 25 - PERSONAL PROPERTY SUMMARY OF UNPAID TAX BILLS _ _ _ _ _ ORIGINAL TAX INFORMATION _ _ _ _ _ _ _ _ _ _ _ TAX DUE INFORMATION _ _ _ _ _ _ CODE DESCRIPTION LEVY PENALTY TOTAL LEVY PENALTY TOTAL DUE ____________________________________________________________________________________________________________________________________ C02 CLINTON CITY TAX 4,971.21 .00 4,971.21 2,813.48 .00 2,813.48 C03 CLINTON DOWNTOWN TAX 79.99 .00 79.99 79.99 .00 79.99 C04 GARLAND TOWN 652.45 .00 652.45 604.08 .00 604.08 C05 HARRELLS TOWN 2.44 .00 2.44 2.44 .00 2.44 C09 TURKEY TOWN 1.54 .00 1.54 1.54 .00 1.54 F06 PLAIN VIEW FIRE DISTRICT 524.45 .00 524.45 448.48 .00 448.48 F07 SPIVEYS CORNER FIRE DISTRIC 164.81 .00 164.81 153.30 .00 153.30 F08 HALLS FIRE DISTRICT 131.37 .00 131.37 130.73 .00 130.73 F09 FRANKLIN FIRE DISTRICT 402.10 .00 402.10 340.18 .00 340.18 F10 TURKEY FIRE DISTRICT 309.57 .00 309.57 287.04 .00 287.04 F11 VANNS CROSSROAD FIRE DISTRI 139.60 .00 139.60 115.54 .00 115.54 F13 GODWIN-FALCON FIRE DISTRICT 22.92 .00 22.92 22.92 .00 22.92 F14 COHARIE FIRE DISTRICT 1,183.69 .00 1,183.69 391.92 .00 391.92 F15 HERRING FIRE DISTRICT 349.02 .00 349.02 338.63 .00 338.63 F16 HONEYCUTT-SALEMBURG FIRE DI 598.02 .00 598.02 526.92 .00 526.92 F17 PINEY GROVE FIRE DISTRICT 128.66 .00 128.66 128.66 .00 128.66 F18 NEWTON GROVE FIRE DISTRICT 1,048.81 .00 1,048.81 1,045.88 .00 1,045.88 F19 CLINTON FIRE DISTRICT 1,596.78 .00 1,596.78 1,506.18 .00 1,506.18 F20 CLEMENT FIRE DISTRICT 437.60 .00 437.60 410.20 .00 410.20 F21 AUTRYVILLE FIRE DISTRICT 131.21 .00 131.21 119.65 .00 119.65 F22 GARLAND FIRE DISTRICT 145.50 .00 145.50 140.81 .00 140.81 F23 TAYLORS BRIDGE FIRE DISTRIC 245.93 .00 245.93 224.49 .00 224.49 F24 GOSHEN FIRE DISTRICT 8.92 .00 8.92 8.92 .00 8.92 F25 TAYLORS BRIDGE SERVICE DIST 9.45 .00 9.45 9.45 .00 9.45 G01 GENERAL COUNTY 91,352.53 .00 91,352.53 71,425.79 .00 71,425.79 LVY LEVY FEE .00 .00 .00 912.78 .00 912.78 S01 CLINTON SCHOOL DISTRICT 3,665.19 .00 3,665.19 2,783.42 .00 2,783.42 ________________ _____________ ________________ ________________ _____________ ________________ 1,091 BILLS 108,303.76 .00 108,303.76 84,973.42 .00 84,973.42 60 06/24/2020 07:18 SAMPSON COUNTY TAX OFFICE, NC P 2 9906jjoh ACCOUNTS RECEIVABLE REGISTER arncrgst TAX YEAR ALL AR CATEGORY: 25 - PERSONAL PROPERTY SUMMARY OF UNPAID TAX BILLS _ _ _ _ _ ORIGINAL TAX INFORMATION _ _ _ _ _ _ _ _ _ _ _ TAX DUE INFORMATION _ _ _ _ _ _ CODE DESCRIPTION LEVY PENALTY TOTAL LEVY PENALTY TOTAL DUE ____________________________________________________________________________________________________________________________________ C02 CLINTON CITY TAX 4,971.21 .00 4,971.21 2,813.48 .00 2,813.48 C03 CLINTON DOWNTOWN TAX 79.99 .00 79.99 79.99 .00 79.99 C04 GARLAND TOWN 652.45 .00 652.45 604.08 .00 604.08 C05 HARRELLS TOWN 2.44 .00 2.44 2.44 .00 2.44 C09 TURKEY TOWN 1.54 .00 1.54 1.54 .00 1.54 F06 PLAIN VIEW FIRE DISTRICT 524.45 .00 524.45 448.48 .00 448.48 F07 SPIVEYS CORNER FIRE DISTRIC 164.81 .00 164.81 153.30 .00 153.30 F08 HALLS FIRE DISTRICT 131.37 .00 131.37 130.73 .00 130.73 F09 FRANKLIN FIRE DISTRICT 402.10 .00 402.10 340.18 .00 340.18 F10 TURKEY FIRE DISTRICT 309.57 .00 309.57 287.04 .00 287.04 F11 VANNS CROSSROAD FIRE DISTRI 139.60 .00 139.60 115.54 .00 115.54 F13 GODWIN-FALCON FIRE DISTRICT 22.92 .00 22.92 22.92 .00 22.92 F14 COHARIE FIRE DISTRICT 1,183.69 .00 1,183.69 391.92 .00 391.92 F15 HERRING FIRE DISTRICT 349.02 .00 349.02 338.63 .00 338.63 F16 HONEYCUTT-SALEMBURG FIRE DI 598.02 .00 598.02 526.92 .00 526.92 F17 PINEY GROVE FIRE DISTRICT 128.66 .00 128.66 128.66 .00 128.66 F18 NEWTON GROVE FIRE DISTRICT 1,048.81 .00 1,048.81 1,045.88 .00 1,045.88 F19 CLINTON FIRE DISTRICT 1,596.78 .00 1,596.78 1,506.18 .00 1,506.18 F20 CLEMENT FIRE DISTRICT 437.60 .00 437.60 410.20 .00 410.20 F21 AUTRYVILLE FIRE DISTRICT 131.21 .00 131.21 119.65 .00 119.65 F22 GARLAND FIRE DISTRICT 145.50 .00 145.50 140.81 .00 140.81 F23 TAYLORS BRIDGE FIRE DISTRIC 245.93 .00 245.93 224.49 .00 224.49 F24 GOSHEN FIRE DISTRICT 8.92 .00 8.92 8.92 .00 8.92 F25 TAYLORS BRIDGE SERVICE DIST 9.45 .00 9.45 9.45 .00 9.45 G01 GENERAL COUNTY 91,352.53 .00 91,352.53 71,425.79 .00 71,425.79 LVY LEVY FEE .00 .00 .00 912.78 .00 912.78 S01 CLINTON SCHOOL DISTRICT 3,665.19 .00 3,665.19 2,783.42 .00 2,783.42 ________________ _____________ ________________ ________________ _____________ ________________ 1,091 BILLS 108,303.76 .00 108,303.76 84,973.42 .00 84,973.42 61 06/24/2020 07:20 SAMPSON COUNTY TAX OFFICE, NC P 1 9906jjoh ACCOUNTS RECEIVABLE REGISTER arncrgst TAX YEAR 2019 AR CATEGORY: 20 - REAL ESTATE SUMMARY OF UNPAID TAX BILLS _ _ _ _ _ ORIGINAL TAX INFORMATION _ _ _ _ _ _ _ _ _ _ _ TAX DUE INFORMATION _ _ _ _ _ _ CODE DESCRIPTION LEVY PENALTY TOTAL LEVY PENALTY TOTAL DUE ____________________________________________________________________________________________________________________________________ A01 ADVERTISING FEE .00 .00 .00 10,496.60 .00 10,496.60 C02 CLINTON CITY TAX 88,469.84 .00 88,469.84 74,956.80 .00 74,956.80 C03 CLINTON DOWNTOWN TAX 5,039.77 .00 5,039.77 4,858.13 .00 4,858.13 C04 GARLAND TOWN 22,674.62 .00 22,674.62 17,702.35 .00 17,702.35 C05 HARRELLS TOWN 1,079.61 .00 1,079.61 1,054.26 .00 1,054.26 C09 TURKEY TOWN 1,577.06 .00 1,577.06 1,342.95 .00 1,342.95 F06 PLAIN VIEW FIRE DISTRICT 7,738.99 .00 7,738.99 6,137.91 .00 6,137.91 F07 SPIVEYS CORNER FIRE DISTRIC 2,763.22 .00 2,763.22 2,109.06 .00 2,109.06 F08 HALLS FIRE DISTRICT 6,157.82 .00 6,157.82 4,462.23 .00 4,462.23 F09 FRANKLIN FIRE DISTRICT 7,557.87 .00 7,557.87 6,374.44 .00 6,374.44 F10 TURKEY FIRE DISTRICT 6,290.04 .00 6,290.04 5,224.68 .00 5,224.68 F11 VANNS CROSSROAD FIRE DISTRI 2,525.50 .00 2,525.50 1,755.30 .00 1,755.30 F13 GODWIN-FALCON FIRE DISTRICT 395.44 .00 395.44 292.53 .00 292.53 F14 COHARIE FIRE DISTRICT 9,601.52 .00 9,601.52 7,985.08 .00 7,985.08 F15 HERRING FIRE DISTRICT 6,312.46 .00 6,312.46 5,105.42 .00 5,105.42 F16 HONEYCUTT-SALEMBURG FIRE DI 7,830.15 .00 7,830.15 6,177.30 .00 6,177.30 F17 PINEY GROVE FIRE DISTRICT 2,541.54 .00 2,541.54 1,862.00 .00 1,862.00 F18 NEWTON GROVE FIRE DISTRICT 3,103.96 .00 3,103.96 2,521.31 .00 2,521.31 F19 CLINTON FIRE DISTRICT 18,092.68 .00 18,092.68 14,254.34 .00 14,254.34 F20 CLEMENT FIRE DISTRICT 8,246.35 .00 8,246.35 7,069.67 .00 7,069.67 F21 AUTRYVILLE FIRE DISTRICT 3,487.34 .00 3,487.34 3,015.09 .00 3,015.09 F22 GARLAND FIRE DISTRICT 6,834.07 .00 6,834.07 5,848.43 .00 5,848.43 F23 TAYLORS BRIDGE FIRE DISTRIC 6,122.12 .00 6,122.12 4,479.03 .00 4,479.03 F24 GOSHEN FIRE DISTRICT 503.67 .00 503.67 413.17 .00 413.17 F25 TAYLORS BRIDGE SERVICE DIST 937.59 .00 937.59 725.31 .00 725.31 G01 GENERAL COUNTY 1,345,384.31 .00 1,345,384.31 1,081,289.22 .00 1,081,289.22 HTC HARRELLS TRASH COLLECTION 1,110.00 .00 1,110.00 1,110.00 .00 1,110.00 INT INTEREST .00 .00 .00 369.20 .00 369.20 LVY LEVY FEE .00 .00 .00 2,102.17 .00 2,102.17 S01 CLINTON SCHOOL DISTRICT 55,299.96 .00 55,299.96 44,894.10 .00 44,894.10 TRA CITY CLEAN UP/MR WARRICK 10,404.17 .00 10,404.17 9,967.38 .00 9,967.38 ________________ _____________ ________________ ________________ _____________ ________________ 3,970 BILLS 1,638,081.67 .00 1,638,081.67 1,335,955.46 .00 1,335,955.46 62 06/24/2020 07:20 SAMPSON COUNTY TAX OFFICE, NC P 2 9906jjoh ACCOUNTS RECEIVABLE REGISTER arncrgst TAX YEAR ALL AR CATEGORY: 20 - REAL ESTATE SUMMARY OF UNPAID TAX BILLS _ _ _ _ _ ORIGINAL TAX INFORMATION _ _ _ _ _ _ _ _ _ _ _ TAX DUE INFORMATION _ _ _ _ _ _ CODE DESCRIPTION LEVY PENALTY TOTAL LEVY PENALTY TOTAL DUE ____________________________________________________________________________________________________________________________________ A01 ADVERTISING FEE .00 .00 .00 10,496.60 .00 10,496.60 C02 CLINTON CITY TAX 88,469.84 .00 88,469.84 74,956.80 .00 74,956.80 C03 CLINTON DOWNTOWN TAX 5,039.77 .00 5,039.77 4,858.13 .00 4,858.13 C04 GARLAND TOWN 22,674.62 .00 22,674.62 17,702.35 .00 17,702.35 C05 HARRELLS TOWN 1,079.61 .00 1,079.61 1,054.26 .00 1,054.26 C09 TURKEY TOWN 1,577.06 .00 1,577.06 1,342.95 .00 1,342.95 F06 PLAIN VIEW FIRE DISTRICT 7,738.99 .00 7,738.99 6,137.91 .00 6,137.91 F07 SPIVEYS CORNER FIRE DISTRIC 2,763.22 .00 2,763.22 2,109.06 .00 2,109.06 F08 HALLS FIRE DISTRICT 6,157.82 .00 6,157.82 4,462.23 .00 4,462.23 F09 FRANKLIN FIRE DISTRICT 7,557.87 .00 7,557.87 6,374.44 .00 6,374.44 F10 TURKEY FIRE DISTRICT 6,290.04 .00 6,290.04 5,224.68 .00 5,224.68 F11 VANNS CROSSROAD FIRE DISTRI 2,525.50 .00 2,525.50 1,755.30 .00 1,755.30 F13 GODWIN-FALCON FIRE DISTRICT 395.44 .00 395.44 292.53 .00 292.53 F14 COHARIE FIRE DISTRICT 9,601.52 .00 9,601.52 7,985.08 .00 7,985.08 F15 HERRING FIRE DISTRICT 6,312.46 .00 6,312.46 5,105.42 .00 5,105.42 F16 HONEYCUTT-SALEMBURG FIRE DI 7,830.15 .00 7,830.15 6,177.30 .00 6,177.30 F17 PINEY GROVE FIRE DISTRICT 2,541.54 .00 2,541.54 1,862.00 .00 1,862.00 F18 NEWTON GROVE FIRE DISTRICT 3,103.96 .00 3,103.96 2,521.31 .00 2,521.31 F19 CLINTON FIRE DISTRICT 18,092.68 .00 18,092.68 14,254.34 .00 14,254.34 F20 CLEMENT FIRE DISTRICT 8,246.35 .00 8,246.35 7,069.67 .00 7,069.67 F21 AUTRYVILLE FIRE DISTRICT 3,487.34 .00 3,487.34 3,015.09 .00 3,015.09 F22 GARLAND FIRE DISTRICT 6,834.07 .00 6,834.07 5,848.43 .00 5,848.43 F23 TAYLORS BRIDGE FIRE DISTRIC 6,122.12 .00 6,122.12 4,479.03 .00 4,479.03 F24 GOSHEN FIRE DISTRICT 503.67 .00 503.67 413.17 .00 413.17 F25 TAYLORS BRIDGE SERVICE DIST 937.59 .00 937.59 725.31 .00 725.31 G01 GENERAL COUNTY 1,345,384.31 .00 1,345,384.31 1,081,289.22 .00 1,081,289.22 HTC HARRELLS TRASH COLLECTION 1,110.00 .00 1,110.00 1,110.00 .00 1,110.00 INT INTEREST .00 .00 .00 369.20 .00 369.20 LVY LEVY FEE .00 .00 .00 2,102.17 .00 2,102.17 S01 CLINTON SCHOOL DISTRICT 55,299.96 .00 55,299.96 44,894.10 .00 44,894.10 TRA CITY CLEAN UP/MR WARRICK 10,404.17 .00 10,404.17 9,967.38 .00 9,967.38 ________________ _____________ ________________ ________________ _____________ ________________ 3,970 BILLS 1,638,081.67 .00 1,638,081.67 1,335,955.46 .00 1,335,955.46 63
Tagged Interests: bridge, taxes, Taxes, fire departments and districts, downtown, advertising, property, administrator, education, penalty, HTC, and settlement

State of North Carolina County of Sampson

To the Tax Collector of the County of Sampson: You are hereby authorized, empowered and commanded to collect the taxes set forth in the tax records filed in the Sampson County Tax Office and in the tax receipts herewith delivered to you, in the amount and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Sampson, and this order shall be a full and sufficient authority to direct, require and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law.
Tagged Interests: taxes, Taxes, and property

Witness my hand and official seal, this 6th day of July, 2020.

__________________________________________ Chairman, Sampson County Board of Commissioners

ATTEST:
Tagged Interests: boards and commissions

________________________________________ Clerk to the Board of Commissioners

64

Tagged Interests: boards and commissions

SAMPSON COUNTY BOARD OF COMMISSIONERS

ITEM ABSTRACT
Tagged Interests: boards and commissions

ITEM NO. 4 (b)

Information Only Public Comment

Meeting Date: July 6, 2020 Report/Presentation Closed Session x Action Item Planning/Zoning Consent Agenda Water District Issue

Tagged Interests: planning, utility, Utility, zoning, and water

SUBJECT: Designation of Voting Delegate for NCACC Conference (August 6,

2020 Business Session) DEPARTMENT: Governing Body PUBLIC HEARING: No CONTACT PERSON(S): Edwin W. Causey, County Manager PURPOSE: To designate board member (or Manager) to serve as voting delegate at business session of NCACC Annual Conference, August 6, 2020

Tagged Interests: business, boards and commissions, voting, hearing, administrator, and manager

ATTACHMENTS: Voting Delegate Form

BACKGROUND: The North Carolina Association of County Commissioners Annual Conference s Business Session will be held virtually on August 6, 2020 at 11 am. The Board needs to determine which of its members will be designated as the Board's voting delegate (and, if desired, an alternate voting delegate). The voting delegate can be a commissioner or the County Manager. RECOMMENDED ACTION OR MOTION:
Tagged Interests: business, boards and commissions, voting, administrator, and manager

Designate an individual to serve as the County's voting delegate at the NCACC Annual Conference s Business Session

65

Tagged Interests: business and voting

1
Susan Holder From: Alisa Cobb Sent: Thursday, June 11, 2020 1:45 PM To: County Managers; County Clerks Cc: Alisa Cobb Subject: Designation of Voting Delegate to NCACC's 113th Annual Conference, August 2020 Attachments: Voting delegate form 2020.doc

Good afternoon County Managers and Clerks to the Board, The NCACC 113th Annual Conference Business Session will be held by virtual platform on Thursday, August 6, at 11 a.m. Each county will be entitled to one vote on items that come before the membership, including the election of the NCACC Second Vice President. In order to facilitate the voting process, we ask that each county designate one voting delegate (and also may assign one alternate voting delegate) prior to Annual Conference using the attached Designation of Voting Delegate form. Please note that voting will take place via an electronic format and more information will follow regarding this process as we get closer to the date of the Business Session. Please return the completed form to Alisa Cobb via email by close of business Monday, August 3, 2020. Should you have any questions, please contact Alisa Cobb at alisa.cobb@ncacc.org. Thank you for your assistance and we appreciate all you do to help us make this a successful event.
Tagged Interests: business, boards and commissions, voting, election, events, administrator, and manager

Alisa Cobb North Carolina Association of County Commissioners 323 W. Jones Street, Suite 500 Raleigh, NC 27603 Phone (919) 715 2685 Fax (919) 733 1065 www.ncacc.org www.welcometoyourcounty.org

66 Designation of Voting Delegate to NCACC Annual Conference
Tagged Interests: streets and voting

I, ______________________________________, hereby certify that I am the duly designated voting

No additional detail provided

Tagged Interests: voting

delegate for ______________________________ County at the 113th Annual Conference of the North Carolina Association of County Commissioners to be held during the virtual* Annual Business Session on August 6, 2020, at 11 a.m.

Voting Delegate Name: ______________________________________ Title: _______________________________________ In the event the designated voting delegate is unable to attend, _______________________________ has been selected as ________________________ County s alternate voting delegate. Alternate Voting Delegate Name: ______________________________________ Title: _______________________________________
Tagged Interests: business, voting, and events

Article VI, Section 2 of our Constitution provides:

On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression of the delegates of that county. The vote of any county in good standing may be cast by any one of its county commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who holds elective office or an appointed position in the county whose vote is being cast and who is formally designated by the board of county commissioners. These provisions shall likewise govern district meetings of the Association. A county in good standing is defined as one which has paid the current year's dues.

Please return this form to Alisa Cobb via email by Monday, August 3, 2020 close of business: Email: alisa.cobb@ncacc.org *Please note due to the COVID-19 pandemic, the 113th NCACC Annual Conference will be held virtually with voting taking place via an electronic platform. 67

Tagged Interests: coronavirus, business, boards and commissions, appointments, voting, and election

SAMPSON COUNTY BOARD OF COMMISSIONERS

ITEM ABSTRACT ITEM NO.
Tagged Interests: boards and commissions

4
(c)

Information Only Public Comment

Meeting Date: July 6, 2020 Report/Presentation Closed Session x Action Item Planning/Zoning Consent Agenda Water District Issue

SUBJECT: Appointments DEPARTMENT: Governing Body PUBLIC HEARING: No CONTACT PERSON: Vice Chairperson Sue Lee PURPOSE: To consider appointments to various boards and commissions Convention and Visitors Bureau The CVB Board has requested reappointment of the following: Roy Patel (for second term) Phillip Bell (for second term) Susan Richert (for third term)
Tagged Interests: planning, boards and commissions, appointments, utility, Utility, zoning, water, conventions, and hearing

Workforce Development Board (WIA Board) Mr. Michael Thornton has requested to be relieved from his appointment to the WIA Board. A business sector appointee is needed.

68 DATE: 25 June 2020
Tagged Interests: business, boards and commissions, appointments, development, Development, workforce development, and workforce

TO: Sue Lee, Vice Chair, Sampson County Board of Commissioners

No additional detail provided

Tagged Interests: boards and commissions

VIA: Ed Causey, County Manager Susan Holder, Assistant County Manager

Tagged Interests: administrator and manager

FROM: Julie Stadig, Chair Sheila Barefoot, Director

SUBJECT: CVB Board Appointments Effective July 1, 2020

The board of the Sampson County Convention Visitors Bureau has two board members whose first term expires on June 30, 2020, Mr. Roy Patel and Mr. Phillip Bell. The CVB Board has voted unanimously and would like to recommend both Mr. Patel and Mr. Bell continue to fill their board seat and continue their 2nd term on the CVB Board of Directors. Also, the board of the Sampson County Convention Visitors Bureau has one board member whose second term expires on June 30, 2020, Ms. Susan Richert. The CVB Board has voted unanimously and would like to recommend Ms. Richert continue to fill the board seat and continue her 3rd term on the CVB Board of Directors. If you should have any questions or need additional information, please contact me at your convenience. Please let me know when this will be scheduled. Sincerely Julie Stadig Sheila Barefoot Chair CVB Director CVB Board of Directors 69
Tagged Interests: boards and commissions, appointments, and conventions

SAMPSON COUNTY BOARD OF COMMISSIONERS

ITEM ABSTRACT ITEM NO. 5 Information Only Public Comment Meeting Date: July 6, 2020 Report/Presentation Closed Session Action Item Planning/Zoning x Consent Agenda Water District Issue
Tagged Interests: planning, boards and commissions, utility, Utility, zoning, and water

SUBJECT: Consent Agenda

DEPARTMENT: Administration/Multiple Departments

ITEM DESCRIPTIONS/ATTACHMENTS:

a.
Approve the minutes of the June 1, 2020; June 11, 2020; and June 18, 2020 meetings

b.
Approve and authorize the execution of the FY 2020-2021 Home and Community Care Block Grant (HCCBG) Funding Plan

No additional detail provided

Tagged Interests: funding and grant

c.
Approve the revised 2020 lease documents for the Agri Exposition Center

No additional detail provided

Tagged Interests: leasing

d.
Approve the lease between the County and Eastpointe LME for 6,000 square feet of space at 120 County Complex Road

No additional detail provided

Tagged Interests: road, leasing, and streets

e.
Authorize the execution of the FFCRA (Families First Coronavirus Response Act) Funding Agreement between Sampson County (Department of Aging) and Mid Carolina Council of Governments

Tagged Interests: coronavirus, funding, and council

f.
Authorize the execution of the 2020 Urgent Repair Program Post-Approval Documents

g. Adopt a resolution authorizing City of Clinton to issue pyrotechnic permits for pyrotechnics that will be exhibited, used, or discharged within the corporate limits of the City
Tagged Interests: program and fireworks

h.
Approve the Animal Shelter s request to adjust the adoption/neuter fees for male cats and dogs to reflect current contract fees

Tagged Interests: impact fee, pets, contract, and animal control

i.
Approve the delinquent property tax exemption request for Prestage Ag Energy of NC, LLC

Tagged Interests: taxes, Taxes, property, energy, and property tax

j.
Authorize the waiver of late list penalties for business personal property listings for Circle N Farms

Tagged Interests: business, agriculture, and property

k.
Approve the tax refunds and releases as submitted

l. Approve budget amendments as submitted RECOMMENDED ACTION OR MOTION: Motion to approve Consent Agenda as presented. 70
Tagged Interests: budget, taxes, and Taxes

SAMPSON COUNTY June 1, 2020 NORTH CAROLINA

The Sampson County Board of Commissioners convened for their regular meeting at 6:00 p.m. on Monday, June 1, 2020. Because the State and the County were under a State of Emergency during the COVID-19 pandemic, the Board met virtually via Zoom, and the meeting was broadcast via Facebook Live, proper notice of the virtual environment and broadcast information having been duly posted. Members present via virtual means, as verified by the Clerk s roll call were: Chairman Clark Wooten, Vice Chairperson Sue Lee, and Commissioners Jerol Kivett Harry Parker and Thaddeus Godwin. Chairman Wooten called the meeting to order and acknowledged Vice Chairperson Lee who then called upon Commissioner Parker for the invocation. Vice Chair Lee then led the Pledge.
Tagged Interests: coronavirus, boards and commissions, emergency, Conservation, environment, and social media law

Approval of Agenda

Upon a motion made by Commissioner Parker and seconded by Commissioner Kivett, the Board voted unanimously to approve the agenda as published. (Such votes confirmed by Clerk s roll call.) Item 1: Planning and Zoning Items
Tagged Interests: planning, boards and commissions, and zoning

Approval of Preliminary Subdivision Plat for Timberlake Section Twenty (Lots 109-121) Senior Planner Anita Lane who reviewed the request for approval of the preliminary plat submitted by DMB Development, Inc. for Timberlake Section Twenty, per the unanimous recommendation of the Planning Board. Upon a motion made by Commissioner Kivett and seconded by Vice Chairperson Lee, the Board voted unanimously to approve the preliminary plat to the extent that the subdivider (or its agents) intends to presell or prelease unrecorded lots, that all contracts or leases contain the provisions found in Article III, Section 303 of the subdivision regulations. (Such votes confirmed by Clerk s roll call.)

Item 2: Public Hearings
Tagged Interests: planning, regulation, leasing, boards and commissions, development, contract, zoning, subdivision, Development, and hearing

Public Hearing Regarding Proposed Expenditures for Economic Development Purposes Acquisition of Property The Chairman opened the public hearing and acknowledged County attorney W. Joel Starling, Jr. who presented the proposed expenditure for economic development purposes, for the acquisition of a 1.5 acre parcel (Property Identification Number: 15017320002) from Grace H. Byrd in the amount of 14,244.00. He noted that the funding source will be the County s General Fund and made note of the proposed resolution included in the agenda. Due

71
Tagged Interests: funding, legal, economic development, development, Development, property, and hearing

to statutory requirements set forth in G.S. 158-7.1(c) action could not be taken until 24 hours after the public hearing, therefore, the item would be voted on at the June 11, 2020, recessed meeting. The Chairman then opened the floor for any public comments received. Ms. Holder noted that there had been no comments received. The Chairman reiterated that public comments were to be submitted by 5 p.m. on June 11, 2020. The Chairman closed the hearing.

No additional detail provided

Tagged Interests: hearing

Public Hearing Regarding Proposed Expenditures for Economic Development Purposes Consideration of Incentive Agreement The Chairman opened the public hearing and acknowledged Economic Developer Stephen Barrington who provided details regarding the expansion project of an existing facility of a local private enterprise. The expansion project will include the leasing of a facility, adding nearly 18,000,000 to the tax base and 37 new jobs over the span of five years. Mr. Barrington also noted that County would provide a tax-back incentive of up to 25 . Mr. Starling included that the incentives are performance based, requiring the company to meet the Performance Commitments set forth in Article IV of the agreement, which at that point the Incentive Payments will be proportionally reduced as set forth in Article V of the agreement, to the extent of no incentive payments being made if no performance commitments are achieved. The Chairman opened the floor for the reading of received public comments. Ms. Holder noted that there had been no comments received. The Chairman reiterated that public comments were to be submitted by 5 p.m. on June 11, 2020. The Chairman closed the hearing.

Tagged Interests: facility, leasing, expansion, economic development, taxes, Taxes, development, performance, Development, hearing, incentive, jobs, and job creation

Item 3: Action Items

Presentation of the Proposed Budget for Fiscal Year 2020 2021 County Manager Ed Causey presented the budget message for Fiscal Year 2020-2021. (Copy attached hereto.) Mr. Causey outlined major points and noted that since being presented during the unprecedented era of the coronavirus pandemic, the budget was recommended based upon anticipated economic impacts of the pandemic and the County s response thereto; therefore, it was further anticipated that the Board of Commissioners would revisit revenues and expenditures mid year and may need to adjust the budget accordingly. The Board commended the staff for their efforts in preparation of the draft budget. Upon a motion made by Commissioner Kivett and seconded by Commissioner Godwin, the Board scheduled the necessary budget hearings to the held during the June 11, 2020 recessed meeting. (Such votes confirmed by Clerk s roll call.)

Tagged Interests: coronavirus, recognition, boards and commissions, budget, hearing, administrator, and manager

Acceptance of Coronavirus Relief Funding and Approval of Associated Documents Finance Officer David Clack informed the Board that all 100 North Carolina counties had received grant funding from the Coronavirus Relief Fund (CRF) established under the CARES Act. He then reviewed the grant, associated

72
Tagged Interests: coronavirus, funding, grant, finance, and boards and commissions

budget amendment, and spending plan, noting that the County was allocated 1,283,670 which could be used in six categories and granted to non-profits and municipalities in the County. He noted the funding could be disbursed at the discretion of each individual county, within the following categories: medical expenses, public health expenses, payroll expenses, expenses of actions that facilitate compliance with COVID-19 related public health measures, expenses associated with the provision of economic support, and other expenses incurred to address the COVID-19 public health emergency. Mr. Clack reviewed the spending plan advising that funding would begin with the local hospital and other community health providers, followed by municipalities. He then noted that the funding would not cover expenditures covered by other programs, i.e. FEMA assistance programs. The municipalities and non-profits were advised to spend the appropriated funding by November 1, 2020, which is the established date for reallocating available funding based on remaining needs, providing adequate time for spending before the December 30, 2020 deadline set forth by the State.

Upon a motion made by Commissioner Kivett and seconded by Commissioner Parker, the Board voted unanimously to accept the funds and approve the budget amendment (as noted below) and spending plan (copy filed in Inc. Minute Book _____, Page _____.). (Such votes confirmed by Clerk s roll call.) EXPENDITURE COVID Cares Act Funds Code Number Description (Object of Expenditure) Increase Decrease 11558311 512100 Salaries 75,000 11558311 518100 FICA 4,650 11558311 518120 Medicare 1,088 11558311 518200 Retirement 7,431 11558311 518901 401k County 3,750 11558311 526200 Department Supplies 79,420 11558311 526201 Dept Supplies Equipment 87,185 11558311 544000 Contract Services 34,372 11558311 532100 Telephone and Postage 2,688 11558311 555000 Capital Outlay Other 203,180 11558311 581000 Transfers to Other Agencies 784,906 REVENUE Code Number Source of Revenue Increase Decrease 11035831 402600 CARES Act Grant 1,283,670 Discussion of Employee Contributions to the COVID Pandemic Response County Manager Ed Causey informed the Board that staff is considering rewarding the hard work and dedication of all employees during the pandemic, particularly the employees who may have been required to work in at risk settings due to the nature of their jobs, such as those in health and human services and emergency 73 management. The Board agreed to continue discussion at the June 11, 2020 recessed meeting.

Tagged Interests: nonprofit, coronavirus, funding, grant, health, equipment, hospital, boards and commissions, budget, retirement, contract, seniors, risk, services, program, emergency, health insurance, healthcare, administrator, compliance, manager, FEMA, and jobs

Sampson Community College Board of Trustees Upon a motion made by Vice Chairperson Lee and seconded by Commissioner Kivett, the Board voted unanimously to reappoint Sandra Carrol to the Sampson Community College Board of Trustees. (Such votes confirmed by Clerk s roll call.)

Social Services Advisory Board Upon a motion made by Vice Chairperson Lee and seconded by Commissioner Wooten, the Board voted unanimously to Michael Elmore to the Social Services Advisory Board. (Such votes confirmed by Clerk s roll call.) Economic Development Advisory Board Upon a motion made by Vice Chairperson Lee and seconded by Commissioner Kivett, the Board voted unanimously to appoint Amber Cava (2020-2023), Robby James (2020-2023), and Jeff Nethercutt (2020-2023); and reappoint Tim Butler (2022), Dewayne West (2022), Pat Nobles (2022), Hugh Carr (2021), and Richard Chancy (2021) to the Economic Development Advisory Board. (Such votes confirmed by Clerk s roll call.) Item 4: Consent Agenda (as Board of Commissioners) Upon a motion made by Commissioner Kivett and seconded by Commissioner Parker, the Board voted unanimously to approve the Consent Agenda: (Such votes confirmed by Clerk s roll call.)
Tagged Interests: economic development, boards and commissions, appointments, social services, development, services, Development, and university

a.
Approved the minutes of the May 4, 2020; May 6, 2020; May 7, 2020; and May 20, 2020 meetings

b.
Adopted the resolution authorizing the County Manager to execute fire protection, emergency medical and rescue services contracts with Jordan s Chapel Fire Department, Inc., Piney Grove Volunteer Fire Department, Inc., Smith Chapel Volunteer Fire Department, Inc., The Town of Roseboro, Turkey Volunteer Fire Department, Inc., Autryville Fire Department, Inc., The City of Clinton, Garland Volunteer Fire Rescue Department, Inc., Halls Fire and Rescue Department, Inc., Harrells Volunteer Fire Department, Inc., Newton Grove Fire Rescue, Plain View Volunteer Fire Department, Inc., Salemburg Volunteer Fire Dept., Inc., Spivey s Corner Volunteer Fire Department, Inc., Taylors Bridge Fire Department, Clement Fire Department, Inc., Faison Fire and Rescue, Inc., Godwin-Falcon Fire Department, Inc., Herring Volunteer Fire Rescue, Inc., Vann Crossroads Fire Department, Inc. (Copy filed in Inc. Minute Book ____ Page ____.)

c.
Adopted the resolution permitting EMS services in Goshen Fire Protection Service District (Copy filed in Inc. Minute Book ____ Page ____.)

No additional detail provided

Tagged Interests: services and EMS

d.
Authorized Sampson Area Transportation s submission of an application for FY20 Cares Act Grant funding in the amount of 229,766 (Copy filed in Inc. Minute Book ____ Page ____.)

No additional detail provided

Tagged Interests: funding, grant, and transportation

e.
Accepted and reviewed the application to be submitted by Action Pathways, Inc. for FY 20 Cares Act Grant funding (Copy filed in Inc. Minute Book ____ Page ____.)

No additional detail provided

Tagged Interests: funding and grant

f.
Accepted and reviewed the application to be submitted by Action Pathways, Inc. for Relief NC Grant funding (Copy filed in Inc. Minute Book ____ Page ____.)

No additional detail provided

Tagged Interests: funding and grant

g.
Approved the Conflict of Interest and Confidentiality Policy for the Sampson County Economic Development Commission Advisory Board (Copy filed in Inc. Minute Book ____ Page ____.)

Tagged Interests: economic development, boards and commissions, development, Development, and policy

h.
Adopted the resolution accepting State Reserve Loan Funds ( 906,160) and State Reserve Grant Funds ( 906,160) for the I40-403 Interchange Production Well project (Copy filed in Inc. Minute Book ____ Page ____.)

Tagged Interests: funding and grant

i.
Adopted the resolution accepting State Revolving Fund Loan ( 883,000) for the Faison Highway Well Treatment project (Copy filed in Inc. Minute Book ____ Page ____.)

Tagged Interests: highway

j.
Approved the Juvenile Crime Prevention Council Certification/Administration budget allocation as recommended

Tagged Interests: council, budget, and crime

k.
Authorized the waiver of late list penalties for business personal property listings for Prestage Ag Energy, Gilmore Law Firm and Timothy Cates CPA, PA

l. Approved tax refunds and releases as submitted: m. Approved budget amendments as submitted: EXPENDITURE Library Code Number Description (Object of Expenditure) Increase Decrease 1176110 526201 Department Supplies 2,500.00 REVENUE Code Number Source of Revenue Increase Decrease 11036110 403646 LSTA Grant 2,500.00 EXPENDITURE WIC Code Number Description (Object of Expenditure) Increase Decrease 12551670 526201 Department Supplies Equipment 1,708.00 12551670 526200 Department Supplies 454.00 9298 Robert Robinson 140.28 75
Tagged Interests: grant, business, equipment, budget, pets, vocational education, taxes, Taxes, property, energy, and library

REVENUE Code Number Source of Revenue Increase Decrease 12535167 404000 State Assistance 2,162.00

EXPENDITURE Social Services Code Number Description (Object of Expenditure) Increase Decrease 13554810 568414 LIEAP 41,255.80 REVENUE Code Number Source of Revenue Increase Decrease 13535480 403314 LIEAP 41,255.80 EXPENDITURE Clinton City Schools Code Number Description (Object of Expenditure) Increase Decrease 26659100 581000 Transfer to City Schools 50,000.00 REVENUE Code Number Source of Revenue Increase Decrease 26031840 412000 Current Year Taxes 50,000.00 Approved Clinton City Schools Budget Amendment No. 1 (FEDERAL); Approved Clinton City Schools Budget Amendment No. 1 (STATE).
Tagged Interests: budget, social services, taxes, Taxes, services, and education

Consent Agenda Items (Board of Health)

n. Adopted new fees as recommended by the Health Advisory Board for COVID-19 testing
Tagged Interests: coronavirus, impact fee, health, and boards and commissions

CPT Code Test Fee 87635 COVID-19 Labcorp 51.31 (Retroactive 2/01/20-April 30) 87635 COVID-19 Labcorp 100.00 (Retroactive 5/01/20 due to price increase)

Tagged Interests: coronavirus

o.
Approved the amendment budgeting supplemental WIC funds (June 1, 2020 September 30, 2020). Portion ( 2,162 to be budgeted for FY 19-20, the remainder 46,465 to be budgeted in FY 20-21 to purchase desktop computers, cover contract nutritionist and additional time for virtual breast feeding promotion and support sessions.

p. Authorized submission of an application for Fill the Gap Response Grant funding to serve underserved populations disproportionally impacted by COVID-10 (Copy filed in Inc. Minute Book ____ Page ____.) q. Wrote off as uncollectible accounts totaling 200.09 76
Tagged Interests: funding, grant, budget, contract, purchasing, and computers

Item 5: Board Information

Tagged Interests: boards and commissions

Request for Small Business Support The Board received a letter from Lethia Lee requesting funding for small businesses for COVID relief.

County Manager Report
Tagged Interests: funding, business, boards and commissions, small business, administrator, and manager

Mr. Causey informed the Board that the architect for the new EMS Building project was ready to meet with the staff and/or Board regarding the schematics of the building, and the Board determined that Board representation would be determined later.

Public Comments The Chairman opened the floor for the reading of public comments. None were received. Recess to Reconvene Upon a motion made by Vice Chairperson Lee and seconded by Commissioner Kivett, the Board voted unanimously to recess to reconvene on June 11, 2020, at 6:00 p.m. (Such votes confirmed by Clerk s roll call.)

Tagged Interests: Homebuilder, boards and commissions, and EMS

______________________________ ______________________________________ Clark H. Wooten, Chairman Susan J. Holder, Clerk to the Board

77

Tagged Interests: boards and commissions

SAMPSON COUNTY June 11, 2020 NORTH CAROLINA Recessed Meeting

The Sampson County Board of Commissioners convened for a recessed meeting at 6:00 p.m. on Thursday, June 11, 2020. Because the State and the County were under a State of Emergency during the COVID-19 pandemic, the Board met virtually via Zoom, and the meeting was broadcast via Facebook Live, proper notice of the virtual environment and broadcast information having been duly posted. Members present via virtual means, as verified by the Clerk s roll call were: Chairman Clark Wooten, Vice Chairperson Sue Lee, and Commissioners Jerol Kivett Harry Parker and Thaddeus Godwin. Chairman Wooten reconvened the meeting and acknowledged Vice Chairperson Lee who led an invocation and the Pledge of Allegiance. Item 1: Budget Public Hearings Public Hearing Regarding Proposed Budget for FY 20-21 Chairman Wooten opened the public hearing and called upon Assistant County Manager/Clerk to the Board Susan Holder to read any comments received prior to the meeting date. Ms. Holder read the following into the record: From Larry Sutton of Clinton, NC: If given a chance, most people want the opportunity of being able to better themselves through their own hard work. I m very much in favor of economic development in Sampson County, with an emphasis and commitment to equal the playing field as we work to come to terms with our long history of economic inequity which remains the defining challenge of our time. Going forward with this emphasis on economic development and growth, it is incumbent on the Sampson County Board of County Commissioners and staff to make sure we all benefit from any investments made for future economic growth and prosperity. We are at a unique moment in time in Sampson County, North Carolina and the American nation. This is an opportunity for our community to develop economic policies that will continue to honor Dr. Martin Luther King s legacy, by implementing those policies and practices to fulfill his dream. Let s make sure all new businesses and industries represent a great fit for all of us as they reflect the American values on inclusion and diversity in their employment and promotion practices, especially in the area of providing job-training for the underserved and underemployed. It s time to develop an economy that works for everyone, providing for economic justice for all. Moving into the future, as we strive to become more equitable and inclusive, I do hope you will bear in mind that the wealth gap in Sampson County and across the State and nation continues to widen, creating disparities in progress among the different social groups. With that in mind, it is imperative that we continue to identify and remove structural economic barriers which will allow for a more productive economic environment and possibly, more income-earning opportunities. Now, to do otherwise would involve great costs in terms of lost earnings, taxes, productivity and in perpetuating economic inequality 78 something we need to remedy with deliberate speed. Future captains of industry must do their part to contribute to the movement for racial equality and economic justice. And, for us to be a more just and equal society, we must believe and demonstrate that everyone deserves a fair chance. Thank you.
Tagged Interests: coronavirus, business, economic development, boards and commissions, budget, taxes, Taxes, development, discrimination, racial, emergency, Conservation, environment, employment, training, Development, investment, hearing, administrator, manager, social media law, diversity, equality, economy, history, and growth

Chairman Wooten expressed appreciation for community feedback on the positives economic development brings to the community and concurrence with the offered comments. County Manager Ed Causey noted that the school systems had indicated their understanding of the County s need to hold funding stable given the current uncertain pandemic situation. He noted that the budget would have to be revisited mid-year, with hopes of cautious optimism. There being no further comments, the hearing was closed. Chairman Wooten noted that the budget ordinance would be considered at a recessed meeting to be held at 6 pm on June 18.

Tagged Interests: funding, ordinance, economic development, budget, development, Development, hearing, administrator, manager, and education

Public Hearing Regarding Economic Development Expenditures in Proposed Budget for FY 20-21 Chairman Wooten opened the public hearing and called upon Assistant County Manager/Clerk to the Board Susan Holder to read any comments received prior to the meeting date. Ms. Holder noted there were no comments received (other than those read previously). County Manager Causey noted that the current budget did not include an allocation of funds in the economic development reserve fund, but the opportunity could be revisited after the mid-year review. There being no further comments, the hearing was closed.

Tagged Interests: funding, economic development, boards and commissions, budget, development, Development, hearing, administrator, and manager

Item 2: Public Hearing - CDBG

No additional detail provided

Tagged Interests: hearing and cdbg

Public Hearing Regarding Community Development Needs, Intent to Apply for CDBG-NR Chairman Wooten opened the public hearing and called upon Assistant County Manager/Clerk to the Board Susan Holder to read any comments received prior to the meeting date. Ms. Holder noted there were no comments received as of the meeting. Finance Officer David Clack explained the block grant funding for housing needs. There being no further comments, the hearing was closed. A second hearing will be scheduled for the Board s regular meeting in July.

Item 3: Actions Related to June 1 Public Hearings
Tagged Interests: funding, grant, finance, boards and commissions, development, Development, hearing, administrator, manager, cdbg, community development, and housing

Proposed Expenditures for Economic Development Purposes Acquisition of Property The Chairman asked Assistant County Manager/Clerk to the Board Susan Holder to read any comments received prior to the meeting date. Ms. Holder noted there were no comments received as of the meeting. County Attorney Joel Starling noted that the Board had duly held a hearing on June 1 regarding the proposed acquisition of a fee simple interest in a 1.5 acre parcel from Grace H. Byrd for economic development purposes for 14,244. Upon a motion made by Commissioner Kivett and seconded by Commissioner Godwin, the Board voted unanimously to adopt

79 a resolution approving the appropriation for the acquisition of the real property, subject to the terms and conditions of the Offer to Purchase and Control and Addendum to the Offer to Purchase and Contract. (Such votes confirmed by Clerk s roll call.) Copy of resolution filed in Inc. Minute Book _____, Page _____.
Tagged Interests: funding, legal, economic development, boards and commissions, development, contract, purchasing, Development, property, hearing, administrator, and manager

Proposed Expenditures for Economic Development Purposes Consideration of Incentive Agreement The Chairman asked Assistant County Manager/Clerk to the Board Susan Holder to read any comments received prior to the meeting date. Ms. Holder noted there were no comments received as of the meeting. Economic Developer Stephen Barrington noted the anticipated investment of the company (name yet to be revealed). Upon a motion made by Vice Chairperson Lee and seconded by Commissioner Godwin, the Board voted unanimously to adopt a resolution that determines that the appropriation will increase the population, taxable property, agricultural industries, employment, industrial output, and business prospects of Sampson County, sets forth the proposed incentives and performance-based commitments, and authorizes the execution of the Incentive Agreement . (Such votes confirmed by Clerk s roll call.) Copy of resolution filed in Inc. Minute Book _____, Page _____.

Tagged Interests: funding, business, economic development, boards and commissions, agriculture, development, industrial, performance, employment, Development, property, investment, administrator, manager, and incentive

Item 4: Other Action Items

Re-appointment/DSS Advisory Board Upon a motion made by Vice Chairperson Lee and seconded by Commissioner Kivett, the Board voted unanimously to reappoint David Richert to the DSS Advisory Board. (Such votes confirmed by Clerk s roll call.)

No additional detail provided

Tagged Interests: boards and commissions and appointments

Approval of Budget Amendment/Plain View Fire Department Upon a motion made by Vice Chairperson Lee and seconded by Commissioner Kivett, the Board voted unanimously to approve the following budget amendment. (Such votes confirmed by Clerk s roll call.)

EXPENDITURE Plain View Fire Department Code Number Description (Object of Expenditure) Increase Decrease 23243410 581018 Plain View Fire Department 20,000.00 REVENUE Code Number Source of Revenue Increase Decrease 23043418 499900 Fund Balance Appropriated 20,000.00 Recess to Reconvene Assistant County Manager Holder reviewed the contact information for the recessed meeting and noted that additional comments would be accepted until 5 pm on June 18 via email at susanh@sampsonnc.com. Upon a motion made by Chairman Wooten and seconded by Commissioner Godwin, the Board voted unanimously to 80 recess to reconvene on June 18th at 6 pm, the meeting to be held again virtually via Zoom and to be broadcast via Facebook Live. (Such votes confirmed by Clerk s roll call.)
Tagged Interests: boards and commissions, budget, fire departments and districts, administrator, manager, and social media law

______________________________ ______________________________________ Clark H. Wooten, Chairman Susan J. Holder, Clerk to the Board

81

Tagged Interests: boards and commissions

SAMPSON COUNTY June 18, 2020 NORTH CAROLINA Recessed Meeting

The Sampson County Board of Commissioners convened for a recessed meeting at 6:00 p.m. on Thursday, June 18, 2020. Because the State and the County were under a State of Emergency during the COVID-19 pandemic, the Board met virtually via Zoom, and the meeting was broadcast via Facebook Live, proper notice of the virtual environment and broadcast information having been duly posted. Members present via virtual means, as verified by the Clerk s roll call were: Chairman Clark Wooten, Vice Chairperson Sue Lee, and Commissioners Jerol Kivett Harry Parker and Thaddeus Godwin. Chairman Wooten reconvened the meeting and acknowledged Vice Chairperson Lee who led an invocation. Commissioner Kivett led the Pledge of Allegiance. Item 1: Budget Adoption
Tagged Interests: coronavirus, boards and commissions, budget, emergency, Conservation, environment, and social media law

The Chairman noted that the Board had previously held the required public hearings regarding the proposed budget for FY 2020-2021 and asked Assistant County Manager/Clerk to the Board Susan Holder to read any comments received since the hearings. Ms. Holder noted there were no comments received as of the meeting. There being no additional comments from the County Manager, Finance Officer or Board members, the Chairman entertained a motion. Upon a motion made by Vice Chairperson Lee and seconded by Commissioner Godwin, the Board voted unanimously to adopt the Budget Ordinance. (Such votes confirmed by Clerk s roll call.) Copy of budget ordinance filed in Ordinance Book _____, Page _____.

No additional detail provided

Tagged Interests: ordinance, finance, boards and commissions, budget, hearing, administrator, and manager

Adjournment

Upon a motion made by Commissioner Godwin and seconded by Commissioner Kivett, the Board voted unanimously to recess to adjourn. (Such votes confirmed by Clerk s roll call.)
Tagged Interests: boards and commissions

______________________________ ______________________________________ Clark H. Wooten, Chairman Susan J. Holder, Clerk to the Board

82 83 84 85 Sampson County Exposition Center Lease Agreement Effective: 1 July 2020 Page 1 of 17 Contract : ___________________________ The Center of Activity

Tagged Interests: leasing, boards and commissions, and contract

414 Warsaw Road Clinton, NC 28328 (P) 910.592.6451 (F) 910.592.8486 www.sampsonexpocenter.com

This Lease Agreement made and entered into on (MONTH, DAY, and YEAR): _____________________________________ by and between the County of Sampson, hereinafter referred to as LESSOR and; Client: ___________________________________________________________________

Tagged Interests: road, leasing, and streets

Contact: ________________________________ Secondary Contact: ____________________________

Mailing Address: __________________________________ City: ________________________________ State: _____________ Zip: _______________ Cell Phone: ____________________________________ Email: _______________________________________________________________________________ Work Phone: ______________________________ Home Phone: _______________________________

Contact DOB: ___________ Driver s License State: ___________ Driver's License : ___________; hereinafter referred to as Client.

LEASED SPACE The LESSOR hereby leases to the CLIENT the following rooms in the Sampson County Agri Exposition Center: Entire Facility: __________ Board Room: __________ Expo Room: __________ Prestage Hall: __________ PH Salon A: __________ PH Salon B: __________ Heritage Hall: __________ HH Salon A: __________ HH Salon B: __________ Large Kitchen: __________ Small Kitchen: __________ PH Stage (M-Th. Only): ________

Tagged Interests: facility, leasing, boards and commissions, and license

This lease is with the understanding that CLIENT shall have the right of ingress and egress through the halls and corridors of said facility but acquires no other right to any other part of the facility than the part specified. The rental of such space includes normal set-up and tear-down of tables and chairs and the use of the basic sound and lighting systems.

No additional detail provided

Tagged Interests: facility, leasing, rental, and corridor

LEASE DATE AND TIME

For the purposes of the CLIENT S event(s) use of leased space shall be the date(s) as follows:
Tagged Interests: leasing and events

Day: _____________________________ Month, Day Year: __________________________________

PRE-EVENT SET-UP TIME(S) (If Applicable) Pre-Event Set-Up Time: _________________ Pre-Event Set-Up End Time: _________________
Tagged Interests: events

EVENT TIME(S) - (Required)

Move-In (Set-Up): __________________________ Event Start Time: ___________________________ Event End Time: ___________________________ Move Out (Close): ___________________________ 86 Sampson County Exposition Center Lease Agreement Effective: 1 July 2020 Page 2 of 17 CLIENT shall use the premises during the term hereof for the following type event(s): _____________________________________________________________________________________ Estimated Attendance: __________ (Check One) Pubic Event: __________ Private Event: _________ Is Organization/Client a Sampson County Non-Profit (501c3): ______________ Will there be a Dance/Band/DJ: ______________ Dance Floor Required: ______________

Tagged Interests: nonprofit, leasing, arts, and events

Name of Band or DJ: ___________________________________________________________________

Alcoholic Beverage Services Requested: ______________ ABC Permit Required: ______________ *Will Tickets be sold: ______________ *Effective January 1, 2014: Pursuant to NC Tax Code, ALL organizations (Not-For Profit included) and/or individuals presenting LIVE PERFORMANCES are required to collect the required NC State Sales Tax (4.75 ) and applicable county tax (2.25 ) for a total of 7 on ALL ticket sales for events that offer or provide live entertainment . It is the responsibility of the Organization or Individual leasing space to report, file and submit the appropriate forms and taxes to the NC Department of Revenue. For any event that the CenterStage Box Office provides ticketing services, applicable taxes will be accessed to all purchasers of tickets (in addition to the cost of the ticket) and submitted to the NC Department of Revenue. ROOM FLOOR PLANS At the time contracts are issued, each CLIENT is required to provide a preliminary description of how they would like tables, chairs, or other equipment to be arranged. (See Attached Preliminary Floor Plan)
Tagged Interests: alcohol, equipment, leasing, sale, taxes, Taxes, contract, services, events, and performance

A
complete floor plan for each event must be submitted no less than (14 business days) prior the event date. No load-in shall begin without an approved floor plan being on file with the staff of the Sampson County Exposition Center.

Tagged Interests: business and events

It is recommended that Clients evaluate their event needs regarding room floor plans, table and chair requirements, or other equipment to be provided by the Sampson County Exposition Center. (The set-up of tables, chairs, and other equipment provided by the Sampson County Exposition Center is performed by its Janitorial Staff prior to each event. The request for additional tables, chairs, or other equipment on the day of an event cannot not be guaranteed and may be subject to additional set-up or labor fees.)

The Sampson County Exposition Center only accepts room floor plans, or floor plan changes directly from its CLIENT. (Changes provided by decorators, caterers, or other service providers will not be accepted.)

Tagged Interests: impact fee, equipment, and events

It is the responsibility of the CLIENT to provide their respective decorator, caterer, or other service provider with a copy of the Final Approved Floor Plan that is on file with the Sampson County Exposition Center.

Floor plans may be provided in advance. All changes to floors plans must be submitted no less than (14 business days) in advance of each event. Failure to meet this requirement will result in the assessment of Late Fees at the rate of 25.00 per day. 87 Sampson County Exposition Center Lease Agreement Effective: 1 July 2020 Page 3 of 17 Is Podium Needed? ______________ If Yes, Position of Podium: ____________________________ Is LED Projector Package Needed? ______________ Facility rental fees include basic sound system including two (2) corded microphones and CD/Bluetooth Players. (Events that require advanced sound and/or lighting production are encouraged to notify the Sampson County Exposition Center s administrative staff (a minimum of 30 days) prior to their scheduled event to request an official quote for production services.)
Tagged Interests: impact fee, business, facility, leasing, services, events, and rental

Is Basic *Sound System Needed? ______________ Number of Microphones Needed: ______________

Only Decorators, Caterers, and Rental companies listed on the Sampson County Exposition Center s list of Approved Decorators, Caterers, and Rental Companies are permitted to provide services for events held at the facility. A complete listing of Approved Decorators, Caterers, and Rental Companies is available upon request and is available online at www.sampsonexpocenter.com. Should a Client desire to use a Service Provider that is not listed as an Approved Decorator, Caterer, or Rental Company, they may inform the prospective service provider that they may submit a Service Provider Application for consideration and approval. (Service Provider Applications must be submitted a minimum of six (6) months prior to any scheduled event. Once approved, new service providers will be notified via email, and will be permitted to perform work within the facility.)

Tagged Interests: facility, services, events, and rental

Name of Caterer: _________________________________ Caterer Phone: _______________________

Caterer Email: ________________________________________________________________________ May staff contact Caterer to discuss their requirements for table set-up? ______________

Name of Decorator: _______________________________ Decorator Phone: _____________________

Decorator Email: ______________________________________________________________________ May staff contact Decorator to discuss their requirements for table set-up? ______________ 88 Sampson County Exposition Center Lease Agreement Effective: 1 July 2020 Page 4 of 17 Signage Information Event Day: ________________________________ Event Date: ________________________________
Tagged Interests: leasing, advertising, signage, and events

Client: _____________________________________ Estimated Attendance: _____________________

Event Type: ____________________________________

Tagged Interests: events

Door Signs and/or Facility Marquee(s) to read the following Message:

Tagged Interests: facility

Client wishes to display image on Facility Electronic Billboard: ________________________

No additional detail provided

Tagged Interests: facility, advertising, and signage

Clients that wish to have an image displayed on the facility s electronic marquee must provide a (jpg) image to the staff of the Sampson County Exposition Center a minimum of thirty (30) days prior to their event date. The Sampson County Exposition Center cannot guarantee that images received after this deadline will be posted.

Client Image Received: ____________________ Date Received: ____________________ Received by: ____________________ By signing below, I confirm the above information is accurate and my signature is approval for this information, and image to be displayed on signage related to my event.
Tagged Interests: facility, advertising, signage, and events

_____________________________________ _____________________________________ Lessee Signature: Date

89 Sampson County Exposition Center Lease Agreement Effective: 1 July 2020 Page 5 of 17 Website Listing Information The Sampson County Exposition Center provides clients with the option to have information regarding their event posted to the online Events Calendar at www.sampsonexpocenter.com.
Tagged Interests: leasing and events

There is no charge for this service; however, for inclusion event information and details must be provided a minimum of thirty (30) days prior to the event. Information submitted for inclusion shall not contain false or offensive information. No listing shall contain information that suggests or implies that the Sampson County Exposition Center is in any manner, a sponsor, co-sponsor, or promoter of any event listed without written permission from the Executive Director of the Sampson County Exposition Center.

All information submitted for inclusion is subject to being edited or rejected at the sole discretion of the staff of the Exposition Center. The Exposition Center makes no warranty implied or expressed regarding information posted to the website. Event Day: ________________________________ Event Date: ________________________________ Client: _____________________________________ Event Type: _______________________________ Event Name: __________________________________________________________________________
Tagged Interests: events

Sponsored/Presented by: _______________________________________________________________

Event Hours: Doors Open: __________________ Event Start Time: __________________ Event End Time: __________________ Event Contact: _______________________________________ Contact Telephone: ________________________ Contact Email: ______________________________ Event Website or Facebook Link: _________________________________________________________ Up to one (1) image may be included. Image Provided: _________________ Date: _______________ Event Description (Please list ticket prices, ticket locations and other pertinent event details) By signing below, I confirm the above information is accurate and my signature is approval for this information, and or image to be displayed online to promote my event.
Tagged Interests: events and social media law

_____________________________________ _____________________________________ Lessee Signature: Date

90 Sampson County Exposition Center Lease Agreement Effective: 1 July 2020 Page 6 of 17 Sampson County Exposition Center Alcoholic Beverage Permission Form Effective: 1 July 2020 The legal age for the consumption of alcoholic beverages in the State of North Carolina is (21) years of age. No alcoholic beverages will be served to any guest without proper identification. No alcoholic beverages may be brought into the facility. Alcoholic beverages may NOT be consumed in the parking lots or outside the building without prior written permission from the Lessor. The service of alcoholic beverages shall cease at 12:00 midnight for all events, unless approved by the Lessor. __________ Option 1. Clients, or their guests may NOT bring alcoholic beverages in/on the property of the Sampson County Exposition Center nor allow alcoholic beverages to be served or consumed during their event. (No Alcoholic Beverages Permitted) __________ Option 2. Clients, age 21 or above, may choose to have a Cash Bar provided by the Sampson County Exposition Center for the attendees of their event. (See current Price List for details and pricing.) __________ Option 3. Clients, age 21 or above, may choose to have an Open Bar provided by the Sampson County Exposition Center for the attendees of their event. Client hereby agrees to the terms and conditions as stated in the Open Bar Price Sheet. (See current Price List for details and pricing.) __________ Option 4: Non-Profit Organizations may apply for a Special One-Time Permit from the NC ABC Commission. This permit will allow the organization to serve or sell, beer, unfortified wine, fortified wine or spirituous liquor, or allow brown-bagging at a single fundraising event of the organization held at the Sampson County Exposition Center, at their own discretion, and at their own risk, subject to the most current Corkage Fee pricing structure. (See current Price List for details and pricing.) Upon selecting Option 4, Client assumes responsibility for verifying the age of all guests and/or patrons and assumes all liability for their guests or those served. The undersigned CLIENT has completed the required Application for Use and Lease Agreement for leasing space in the Sampson County Exposition Center.
Tagged Interests: nonprofit, Homebuilder, alcohol, legal, facility, leasing, boards and commissions, risk, events, property, fundraising, Age 21, and parking

By signing this document Client understands the alcoholic beverage policies of the Sampson County Exposition Center and hereby agrees to follow those policies.

Client: __________________________________________
Tagged Interests: alcohol

Date of Birth: ___________ Driver s License State: ___________ Driver's License : ___________

Tagged Interests: license

_______________________________________ __________________________ Client Signature Date

_______________________________________ ___________________________ Owner/Lessor Date